Corporate Secretarial Executive

PORTCULLIS (SINGAPORE) PTE LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Benefits offered by this job

Supportive workplace culture

Opportunities for learning and career growth

Job summary

Portcullis (Singapore) Pte Ltd is looking for a Corporate Secretarial Executive to manage company secretarial matters for Singapore clients. The role requires 3-5 years of relevant experience in financial services and the ability to communicate in Chinese. Key responsibilities include ensuring regulatory compliance, conducting client due diligence, and maintaining corporate databases. Join a supportive team that values professional excellence and client success, and enjoy opportunities for career growth.

Qualifications

• 3 – 5 years of experience in financial services or corporate secretarial roles.
• Proficiency in English and ability to converse in Chinese.
• Methodical, meticulous, and proactive team player.

Responsibilities

• Control and manage company secretarial matters for Singapore companies.
• Ensure compliance with ACRA/BIZ filings and IRAS e-stamping.
• Conduct client due diligence and maintain records.

Skills

Financial services experience

Corporate secretarial experience

Interpersonal skills

Planning and problem-solving

Microsoft Office proficiency

Education

Diploma/Degree in Corporate Administration or related field

Job description

Corporate Secretarial Executive

Portcullis (Singapore) Pte Ltd – Raffles Place

Join Portcullis as a Corporate Secretarial Executive (Singapore Companies)

Portcullis is one of Asia’s largest independent provider of Trust, Fund, and Family Office services, with over 40 years of experience supporting high net worth individuals, family offices, and investment professionals across regulated jurisdictions.

Backed by our international network and a wide range of professional expertise essential to running a large wealth management office successfully, we are known for our ability to provide a multitude of tailored services in a variety of regulated jurisdictions, bringing advantages in terms of cost, convenience,and efficiency.

We are now inviting passionate individuals to join our Singapore Companies team as a Corporate Secretarial Executive.

Key Responsibilities

• Control and management of all company secretarial matters in respect of Singapore companies set up by clients including maintenance of correspondence, corporate files and registers.
• All regulatory compliance requirements, ACRA/BIZ filings, IRAS e-stamping.
• Reviewing and forwarding company mail and ensuring clients are advised.
• Conducting client due diligence and maintaining records.
• Any other matters which may be required by the Manager in Charge or the Directors.
• Ensure efficient maintenance of corporate database.

Qualifications

• 3 – 5 years experiences in financial services or with relevant corporate secretarial experience with a professional firm.
• Diploma/ Degree in Corporate Administrationor other related field.
• Ability to converse in Chinese to effectively communicate with Mandarin-speaking clients.
• Methodical and meticulous.
• Excellent planning, problem-solving, interpersonal skills and communication skills.
• Strong Microsoft Office (MS) applications – Word / Excel / PowerPoint/ Nitro.
• Proactive and ability to work in a team.

Why Portcullis?

• Be part of a legacy of trust and innovation spanning over 40 years.
• Join a team that is committed to professional excellence and client success.
• Enjoy a supportive workplace that encourages learning and career growth.

Apply now and take the first step towards a rewarding future with us!