Personal Assistant

PORTCULLIS GLOBAL SERVICES PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Portcullis Global Services PTE. LTD. is seeking a proactive Personal Assistant to support a busy executive in Singapore. The role involves coordinating travel, calendars across time zones, renewals of family documents, and overseeing the company website and LinkedIn presence.

You will handle projects in business development and corporate communications, source logistics for purchases, arrange appointments and events, and collaborate with departments to ensure smooth operations.

Qualifications

• Demonstrates exceptional attention to detail and delivers error-free work in a fast-paced environment.
• Maintains confidentiality and a strong sense of urgency.
• Able to work under pressure, manage interruptions and adapt quickly.
• Highly organised, efficient, proactive and self-motivated.
• Good interpersonal skills with solid work ethics.
• Anticipates employers' needs and demonstrates initiative.

Responsibilities

• Arrange family travel plans, flights, accommodations, visas, transport and reservations.
• Manage extensive family calendars across multiple time zones.
• Renew and maintain family identity documents (passports, permits, etc.).
• Uphold and update company website, collateral and social media like LinkedIn.
• Support business development, corporate communications, events and projects.
• Source online or offline purchases and handle logistics (payments, shipping, insurance).
• Arrange personal and professional appointments and restaurant bookings.
• Assist with family/household events (RSVP, catering).
• Source, liaise with external contractors for home upgrades/repairs.
• Collaborate with departments and stakeholders; run errands as needed.
• Perform ad-hoc duties as assigned.

Skills

Attention to detail

Confidentiality

Organised

Interpersonal skills

Apple products

Tools

LinkedIn

Job description

Join Portcullis as a Personal Assistant

Portcullis is one of Asia's largest independent provider of Trust, Fund, and Family Office services, with over 40 years of experience supporting high net worth individuals, family offices, and investment professionals across regulated jurisdictions.

Backed by our international network and a wide range of professional expertise essential to running a large wealth management office successfully, we are known for our ability to provide a multitude of tailored services in a variety of regulated jurisdictions, bringing advantages in terms of cost, convenience, and efficiency.

We are now inviting passionate individuals to join our dynamic team as a Personal Assistant.

Responsibilities

• Arranging family travel plans e.g. booking of flights, accommodations, visas, ground transport, restaurant reservations, itinerary etc
• Managing extensive and highly active family calendars across different time zones
• Taking responsibility for upkeep and ensuring timely renewals of all family identity documents e.g. Passports, Re-entry permits, APEC card etc
• Upkeeping of company website, corporate collaterals and social media platforms (LinkedIn, etc)
• Work on a variety of specific projects including business development and corporate communication initiatives and events
• Sourcing for online and/or offline purchases and handle logistics e.g. payment, shipping, insurance
• Arranging appointments and restaurant reservations for personal and professional needs
• Assisting with family and household events e.g. RSVP, catering etc
• Sourcing, liaising, and scheduling external contractors for various home upgrading projects and repair works
• Collaborate with other departments and stakeholders for various tasks as assigned
• Run errands and ad-hoc duties as and when assigned

Criteria

• Demonstrates exceptional attention to detail and takes pride in delivering error‑free work, with a proven track record of maintaining high accuracy standards in a fast-paced environment
• Maintains an advanced degree of confidentiality and sense of urgency
• Ability to work under pressure as well as the ability to deal with interruptions and other unexpected events and make necessary adjustments.
• Highly organised, detail-oriented, efficient, responsible, and self‑motivated
• Knowledgeable and resourceful on a wide range of areas related to the role
• Good interpersonal skills with strong work ethics
• Perceptive in understanding the employers' likes and dislikes and able to anticipate needs
• Knowledgeable with Apple products is a plus

Why Portcullis?

• Be part of a legacy of trust and innovation spanning over 40 years
• Join a team that is committed to professional excellence and client success
• Enjoy a supportive workplace that encourages learning and career growth

If you are ready to take your Personal Assistant career to the next level with a company that values both tradition and forward thinking, we'd love to hear from you.