Perm | Admin Assistant (Executive Support) | Up to $4200 #NKA

Recruit Express Pte Ltd; Singapore; On-site; SGD 28,000 - 47,000; Full time

Job summary

Recruit Express Pte Ltd on Alexandra Road seeks an experienced Executive Assistant to provide high‑level admin support to the Managing Director. You will manage calendars, coordinate meetings, prepare materials, and arrange travel with discretion.

The role involves liaising with internal and external stakeholders, supporting CSR initiatives, and handling invoices and claims. A Diploma or Degree in Business Administration and 2–4 years of experience are preferred.

Qualifications

• Diploma or Degree in Business Administration or a related field.
• Minimum 2–4 years of experience in administrative or executive support roles.

Responsibilities

• Provide executive and administrative support to the Managing Director, including calendar management, meetings, correspondence, expenses and travel arrangements.
• Prepare meeting materials, agendas, minutes, reports, presentations and follow up on action items.
• Liaise with internal and external stakeholders while maintaining confidentiality and professionalism.
• Coordinate travel, accommodation, transport and itineraries for management and visiting guests.
• Support Corporate Services administration, including mail distribution, document preparation, enquiries and invoice/claims processing.
• Assist HODs with travel arrangements, reports and general administrative matters.
• Support the planning and coordination of CSR initiatives, activities and events.
• Process CSR-related invoices, claims and documentation.
• Perform other administrative duties and ad hoc projects as assigned.

Education

Diploma or Degree in Business Administration

Tools

MS Office

Job description

Location: Alexandra Road

Working Hours: Mon - Thurs, 830 - 630, Fri 830 - 615

Salary: Up to $4200

Job Responsibilities

• Provide executive and administrative support to the Managing Director, including calendar management, meetings, correspondence, expenses and travel arrangements.
• Prepare meeting materials, agendas, minutes, reports, presentations and follow up on action items.
• Liaise with internal and external stakeholders while maintaining confidentiality and professionalism.
• Coordinate travel, accommodation, transport and itineraries for management and visiting guests.
• Support Corporate Services administration, including mail distribution, document preparation, enquiries and invoice/claims processing.
• Assist HODs with travel arrangements, reports and general administrative matters.
• Support the planning and coordination of CSR initiatives, activities and events.
• Process CSR-related invoices, claims and documentation.
• Perform other administrative duties and ad hoc projects as assigned.

Job Requirements

• Diploma or Degree in Business Administration or a related field.
• Minimum 2–4 years of experience in administrative or executive support roles.