Executive, Admin - Executive Support & Corporate Services #HMS

Recruit Express Pte Ltd; Singapore; On-site; SGD 43,000 - 51,000; Full time

Job summary

Recruit Express Pte Ltd on Alexandra Road, Singapore, is seeking an Executive, Admin to provide high‑level support to the Managing Director while assisting Corporate Services, travel coordination and CSR initiatives.

You will manage the MD's calendar, arrange meetings and travel, prepare agendas and materials, handle confidential correspondence and expense claims, and act as a professional liaison with internal and external stakeholders to ensure smooth operations.

Qualifications

• Provide high-level administrative support to the Managing Director.
• Coordinate travel, accommodation and transportation logistics.
• Support Corporate Services, CSR initiatives and related reporting.

Responsibilities

• Manage the Managing Director's calendar, appointments and scheduling priorities.
• Coordinate meetings, prepare agendas and meeting materials, take minutes where required and track follow-up actions.
• Handle confidential correspondence, expense claims and administrative documentation.
• Arrange business travel, accommodation, airport transfers and transportation.
• Prepare detailed travel itineraries and coordinate logistics for visiting guests and regional leadership.
• Act as a professional liaison between the Managing Director and internal / external stakeholders.
• Support presentations, reports, research and special projects.
• Provide administrative support to HODs, including claims, document preparation and information collation.
• Process and track Corporate Services invoices including travel, petrol / EV and other operational expenses.
• Coordinate travel bookings and logistical arrangements.
• Prepare reports, presentations and supporting documentation.
• Manage incoming correspondence and respond to administrative enquiries within required timelines.
• Support the planning and coordination of Corporate Social Responsibility (CSR) initiatives.
• Assist with CSR activities and events.
• Process and track related invoices, claims and documentation.

Skills

Administrative support

Travel coordination

CSR initiatives

Job description

Executive, Admin | Executive Support & Corporate Services

Alexandra Road

Up to $4,200/month

Permanent Position

This role provides high-level administrative support to the Managing Director while supporting Corporate Services, travel coordination and CSR initiatives.

Working Hours

• Monday: 8.30am-6.30pm
• Tuesday-Friday: 8.30am-6.15pm
• 5-day work week

Managing Director & Executive Support

• Manage the Managing Director's calendar, appointments and scheduling priorities
• Coordinate meetings, prepare agendas and meeting materials, take minutes where required and track follow-up actions
• Handle confidential correspondence, expense claims and administrative documentation
• Arrange business travel, accommodation, airport transfers and transportation
• Prepare detailed travel itineraries and coordinate logistics for visiting guests and regional leadership
• Act as a professional liaison between the Managing Director and internal / external stakeholders
• Support presentations, reports, research and special projects

Corporate Services

• Provide administrative support to HODs, including claims, document preparation and information collation
• Process and track Corporate Services invoices including travel, petrol / EV and other operational expenses
• Coordinate travel bookings and logistical arrangements
• Prepare reports, presentations and supporting documentation
• Manage incoming correspondence and respond to administrative enquiries within required timelines

CSR & Events Support

• Support the planning and coordination of Corporate Social Responsibility (CSR) initiatives
• Assist with CSR activities and events
• Process and track related invoices, claims and documentation