Perm | Operations Support Admin Executive | Ubi | Up to $4000 #NKA

Recruit Express Pte Ltd; Singapore; On-site; SGD 27,000 - 45,000; Full time

Job summary

Recruit Express Pte Ltd in Singapore is seeking an operations support professional to provide daily administrative assistance to the Operations team. You will coordinate documentation, handle customer requests, and assist with billing reconciliations and invoicing.

The role also covers maintaining fleet and billing records, coordinating fleet deployment, onboarding support, and contributing to process improvements. Working hours are Mon-Fri, 8am–5:30pm, with a salary up to SGD 4,000.

Qualifications

• Diploma in Business Administration, Operations Management, Business Studies, Finance or a related discipline.
• At least 2 years of relevant experience in operations support, administration, billing coordination, customer service or a related function.
• Experience in fleet operations, transport, automotive, rental, leasing or a service-oriented environment will be advantageous.
• Data Protection Officer certification or relevant data protection knowledge is an added advantage and is not a mandatory requirement.

Responsibilities

• Provide daily operational and administrative support to the Operations team.
• Coordinate documentation, customer requests and follow-up matters.
• Prepare invoices, debit/credit notes and assist with billing reconciliation and enquiries.
• Maintain operational, billing and fleet records, including road tax renewals and documentation.
• Coordinate chauffeur deployment and communicate assignment changes to relevant stakeholders.
• Maintain SOPs, records and documentation for audit and compliance purposes.
• Support employee onboarding, training administration and departmental activities.
• Maintain databases, trackers and reports, and support digitalisation/process improvement initiatives.
• Assist with ad-hoc operational and cross-functional projects.

Skills

Operations support

Billing coordination

Customer service

Data protection knowledge

Education

Diploma in Business Administration

Job description

Location: Ubi

Working Hours: Mon - Fri, 8am - 530pm

Salary: Up to $4000

Job Responsibilities:

• Provide daily operational and administrative support to the Operations team.
• Coordinate documentation, customer requests and follow-up matters.
• Prepare invoices, debit/credit notes and assist with billing reconciliation and enquiries.
• Maintain operational, billing and fleet records, including road tax renewals and documentation.
• Coordinate chauffeur deployment and communicate assignment changes to relevant stakeholders.
• Maintain SOPs, records and documentation for audit and compliance purposes.
• Support employee onboarding, training administration and departmental activities.
• Maintain databases, trackers and reports, and support digitalisation/process improvement initiatives.
• Assist with ad-hoc operational and cross-functional projects.

Job Requirements:

• Diploma in Business Administration, Operations Management, Business Studies, Finance or a related discipline.
• At least 2 years of relevant experience in operations support, administration, billing coordination, customer service or a related function.
• Experience in fleet operations, transport, automotive, rental, leasing or a service-oriented environment will be advantageous.
• Data Protection Officer certification or relevant data protection knowledge is an added advantage and is not a mandatory requirement.