People-First Office Manager

stephenson harwood llp; Singapore; On-site; SGD 45,000 - 75,000; Full time

Benefits offered by this job

Hybrid work model

Competitive salary

Job summary

Stephenson Harwood LLP in Singapore is seeking an Office Manager to lead the front of house and administrative functions, ensuring high-quality workplace services and a welcoming, compliant office environment.

You will manage local contracts, budgets, and health, safety, and security, support travel for international colleagues, coordinate events, and build strong relationships with colleagues and service providers. Hybrid working options are available and discussed during the interview process.

Qualifications

• Reliability and discretion in handling stakeholder expectations.
• Accountability to implement policies and processes.
• Adaptability to new processes and ways of working.
• Excellent communication and relationship-building with colleagues and clients.
• Conference and events experience desirable.
• Ability to lead and make things happen in the workplace.
• Familiarity with local health & safety, diversity & inclusion, and environmental legislation.
• Ability to work autonomously and take proactive decisions.
• Strong written and verbal communication.
• Commercial awareness to scrutinise costs and contracts.
• Solid IT skills, MS Office proficiency.

Responsibilities

• Lead, motivate, and develop the front of house and administrative team for high performance.
• Promote an inclusive, healthy workplace culture and wellbeing initiatives.
• Model professionalism and customer service in all interactions.
• Oversee local contracts and office services to ensure value for money.
• Address poor performance and manage subcontracted services to standards.
• Manage landlords/building issues and oversee office renovations or refurbishments.
• Manage insurance renewals and ensure adequate coverage.
• Oversee local office budgets, monitor expenditure, and identify cost savings.
• Ensure provision of workplace equipment and resources.
• Ensure compliance with local health, safety, environmental, and security regulations.
• Implement and update local workplace procedures to safeguard employee wellbeing.
• Oversee DSE assessments and workplace adjustments where required.
• Report risks or incidents promptly.
• Lead travel management for the office, including hotel rates and hosting international colleagues.
• Coordinate company events and conferences as required.
• Build relationships with internal/external stakeholders and service providers.
• Provide reports to Head of Business Operations and senior leaders.
• Stay abreast of best practices in office management and professional development.

Skills

Reliability

Discretion

Accountability

Adaptability

Communication

Leadership

Conference & Events

Autonomy

H&S & ESG familiarity

IT literacy

Tools

Microsoft Office

Job description

Stephenson Harwood LLP in Singapore is seeking an Office Manager to lead the front of house and administrative functions, ensuring high-quality workplace services and a welcoming, compliant office environment.

You will manage local contracts, budgets, and health, safety, and security, support travel for international colleagues, coordinate events, and build strong relationships with colleagues and service providers. Hybrid working options are available and discussed during the interview process.