Office Manager

King and Spalding LLP; Singapore; On-site; SGD 70,000 - 100,000; Full time

Benefits offered by this job

Annual bonus

Job summary

King & Spalding LLP in Singapore is seeking a highly hands-on Office Manager to oversee day-to-day office operations, facilities, and services while providing senior leadership to the Singapore team.

You will partner with Partners and regional stakeholders to drive office strategy, governance, risk management, and a positive culture, ensuring smooth operations in a fast-paced, global firm environment.

Qualifications

• Experience leading office teams and complex people challenges.
• Strong governance, risk, and regulatory compliance capabilities.
• Proven ability to drive office strategy and stakeholder engagement.

Responsibilities

• Lead office operations and facilities management with direct reports.
• Manage governance, risk, and compliance for the Singapore office.
• Collaborate with HR, Legal, Finance, and Compliance teams to mitigate risk.
• Oversee budgeting, accounts payable, and vendor management.

Skills

People leadership

Stakeholder management

Office operations

Risk management

Strategic planning

Tools

Aderant

Job description

King & Spalding, a leading global law firm, is seeking a highly hands‑on Office Manager for its Singapore office. This role is critical to the effective operation of the office and provides senior leadership to ensure the business functions as a high‑performing, engaged, and well‑governed and aligned with regional and global objectives. The role has a strong emphasis on people leadership, senior stakeholder engagement, office strategy, and risk management, with day‑to‑day operational delivery supported by direct reports and shared service teams.
The successful candidate will be the primary point of contact for all operational aspects of the Singapore office, including facilities management, and will work closely with Partners and key stakeholders. The role will drive office effectiveness, foster a positive culture, and support long term planning in a fast paced, dynamic environment.

People Leadership & Culture

• Act as a trusted advisor to Partners and senior stakeholders on office leadership, people strategy, and operational risk.
• Provide strong leadership and strategic oversight of office support functions through direct reports (e.g. Administrative Manager), ensuring effective delivery and alignment with business objectives.
• Build and sustain a high‑performance, inclusive, and engaged office culture by setting clear expectations, standards, and accountability.
• Lead on complex people matters, including conflict resolution, performance management, and sensitive employee relations issues, applying sound judgement and discretion.
• Coach, develop, and empower office support leaders and teams, driving capability building, engagement, and succession planning.
• Day to day management for the daily operations of the Client Service and Office Services teams.

Governance, Risk & Compliance

• Ensure the Singapore office operates in full compliance with local regulatory requirements, firm policies, and global governance standards.
• Act as the primary point of accountability for operational and people‑related risk within the office.
• Partner closely with HR, Legal, Finance, and Compliance teams to proactively identify, manage, and mitigate risk, and to embed best practice across all areas of office operations.
• Acts as a member of the Singapore Office Crisis Team and Emergency Response Team.
• Keeps updated with K&S IT applications through workshops, webinars, and online training

Stakeholder & Regional Collaboration

• Build and maintain strong relationships with regional and global Business Services leaders to ensure aligned, consistent, and high‑quality support across the firm.
• Represent the Singapore office in regional forums and cross‑office initiatives, contributing to broader firm strategy and best‑practice sharing.
• Act as the escalation point for complex, high‑impact, or sensitive issues affecting the office, exercising sound judgement and decisive leadership.
• Maintain strategic oversight of office operations, facilities, and services to ensure effectiveness, resilience, and alignment with business objectives.
• Ensure appropriate governance structures, processes, and capabilities are in place and operating effectively to support a high‑performing office.

Office Operations & Facilities Management

• Provide strategic oversight of office facilities and services, including third‑party suppliers and service providers, ensuring consistent, high‑quality delivery aligned with business needs.
• Oversee procurement governance, vendor performance, and cost control related to office supplies and equipment, ensuring appropriate controls and approvals are in place.
• Ensure the office environment is safe, secure, and well maintained, with accountability for facilities standards, maintenance arrangements, and effective engagement with landlords and building management.

Human Resources Compliance, Finance & IT (Facilitation)

• Act as first point for regulatory, employment, and compliance‑related matters, facilitating engagement with HR and Compliance experts as required.
• Partner with HR to support the delivery of onboarding, orientation, and development initiatives, ensuring a consistent and high‑quality employee experience.
• Maintain oversight of employment compliance requirements, ensuring personnel records and practices align with local labour laws and firm standards.
• Ensure appropriate health, safety, and wellbeing frameworks are in place and operating effectively, including oversight of incident management and compliance reporting.
• Act as the key liaison with Technology teams to ensure office technology, systems, and infrastructure effectively support business needs.
• Lead and oversee the annual office budgeting process, ensuring alignment with business priorities and financial discipline.
• Provide oversight of accounts payable activities, ensuring appropriate governance, controls, and timely processing.
• Oversee HR operational processes, including new hire and termination paperwork, onboarding arrangements, and orientation logistics.
• Ensure the preparation and ongoing maintenance of orientation manuals and folders.
• Oversee and approve weekly time edits and approvals for Client Services and Office Services.
• Works with the Administrative Manger to coordinate with local professional services firm on employment and dependent pass applications, renewals, terminations, address and passport updates, and other immigration matters.
• Maintains leave of absence records and lawyer vacation balances using Aderant, compiling unbillable leave data for statutory reporting.
• Prepares visa letters, invitation letters, employment salary letters, and reference letters upon request.

• generous total compensation package with annual bonus in recognition of individual merit‑based performance.

King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all local laws prohibiting discrimination, including on the basis of race, religion and belief, sex, sexual orientation, gender identity, national origin, age, disability, marital status, pregnancy status or any other status protected by applicable law.

We are proud of our remarkably cohesive culture, which now encompasses more than 2,500 lawyers and business professionals worldwide. We seek to attract and develop the very best talent to work with us.