Singapore Office & HR Operations Manager

HICC Pet®; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

HICC Pet® in Singapore is seeking a hands-on Office Manager to oversee day-to-day HR, administration, showroom operations and basic finance coordination for our Singapore office. This all-rounder role collaborates with management, employees, external accountants, auditors, tax agents and government agencies to keep operations compliant, efficient and well organized.

You will handle onboarding, payroll inputs, invoicing, vendor management and office facilities, thriving in a fast-moving SME

Qualifications

• Diploma or degree in Business Administration, HR, Accounting, Finance or related discipline.
• 4–6 years in office admin, HR ops or basic finance.
• Bookkeeping, payables/receivables and payroll coordination experience.
• Understanding of Singapore employment rules, CPF and work-pass processes.
• Experience coordinating with external accountants, auditors and tax agents.
• Proficient in Microsoft Excel and common accounting systems.
• Organised, accurate and able to manage multiple tasks independently.
• Strong written and spoken English and Mandarin.

Responsibilities

• Process supplier invoices, AP and payment requests with complete approvals.
• Prepare customer invoices, track receivables and follow up on collections.
• Maintain basic bookkeeping, bank reconciliations and financial records.
• Coordinate payroll inputs, CPF contributions and related records.
• Work with external accountants and tax agents on audits and statutory matters.
• Onboard/offboard employees; manage documentation and exit admin.
• Maintain employee records, contracts, leave balances and attendance.
• Support recruitment: postings, interviews, offers and documentation.
• Manage work-pass applications and renewals.
• Coordinate benefits, insurance, training and staff welfare.
• Ensure HR policies comply with Singapore employment requirements.
• Oversee daily operation of the Singapore office and showroom.
• Manage office supplies, equipment, facilities and access cards.
• Coordinate vendors for cleaning, telecoms, internet and insurance.
• Obtain quotes, monitor service standards and renew contracts.
• Maintain company records, licences, insurance and agreements.
• Coordinate meetings, travel, couriers and company events.

Skills

Excel

English & Mandarin

Organised

Independent worker

Education

Diploma or degree in Business Admin/HR/Accounting/Finance or related

Job description

HICC Pet® in Singapore is seeking a hands-on Office Manager to oversee day-to-day HR, administration, showroom operations and basic finance coordination for our Singapore office. This all-rounder role collaborates with management, employees, external accountants, auditors, tax agents and government agencies to keep operations compliant, efficient and well organized.

You will handle onboarding, payroll inputs, invoicing, vendor management and office facilities, thriving in a fast-moving SME