People & Culture Admin Assistant

Black Sheep Restaurants; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Black Sheep Restaurants in Singapore is seeking a dedicated People and Culture Admin Assistant to support HR and team operations in Singapore and collaborate with the Hong Kong group to streamline HR and admin tasks.

The role covers maintaining employment records, coordinating hiring, month-end closing support, and managing medical insurance and work injury processes, while ensuring timely reporting and smooth daily operations for guest experience.

Qualifications

• Degree holder or professional qualification in a related field.
• Excellent English communication skills, both written and spoken.
• High attention to detail and strong analytical skills.
• Able to work independently and as part of a team.

Responsibilities

• Prepare or update employment records related to hiring, transferring, promotion, attendance, and termination.
• Ensure new hire paperwork is completed and processed.
• Advise job applicants on duties, responsibilities, benefits, schedules and working conditions.
• Oversee hiring process: posting jobs, writing descriptions, reviewing resumes, reference checks.
• Handle ad-hoc projects and support continuous improvement for the group.
• Support month-end closing processes and provide timely, accurate figures.
• Manage Medical Insurance monthly enrolment and termination.
• Manage work injury reporting and insurance claims.
• Weekly operational support shift is mandatory.

Skills

Excellent communication

Attention to detail

Teamwork

Ability to meet tight deadlines

Education

Degree holder or professional qualification

Tools

MS Word

Excel

PowerPoint

Job description

The People and Culture Admin Assistant is responsible to support the people and culture and team in Singapore. Their role will be to work alongside the operations team in Singapore and the larger team in Hong Kong to streamline basic accounting and people and culture functions, in turn enabling Operations to focus on what they do best – taking care of guests.

RESPONSIBILITIES:

• Preparing or updating employment records related to hiring, transferring, promotion, attendance, and termination.
• Ensuring new hire paperwork is completed and processed.
• Advising job applicants of job duties, responsibilities, benefits, schedules, working conditions, promotion opportunities, etc.
• Overseeing hiring process, including but not exclusive to coordinating job posts, writing job descriptions, reviewing resumes, and performing reference checks.
• Handle ad-hoc projects and support continuous improvement for the group.
• Responsible for month-end closing processes and providing timely and accurate figures when requested.
• Manage Medical Insurance monthly enrolment and termination.
• Manage work injury reporting, and subsequent insurance claims.
• Weekly operational support shift is mandatory.

EXPERIENCE:

• Degree holder/ professional qualification in a related field is preferred.
• Excellent communication skills in English, both orally and written.
• High attention to detail, strong analytical skills, able to work to tight deadlines.
• Ability to work both independently and as part of a team.
• Experience in the hospitality industry and knowledge of restaurant operations is preferred but not required.
• Skilled in MS Word, Excel, PowerPoint etc.

ARE YOU A BLACK SHEEP?

• You put community first and are committed to serving and supporting the individuals in that community.
• You have big hopes, big dreams and big aspirations.
• You are uncompromising in your pursuit of excellence.
• You choose optimism and play with joy.
• You choose to do the right thing every step of the way.