People & Culture Administrator

Scania Nederland B.V.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Scania Nederland B.V. is seeking a proactive People & Culture Administrator to support day-to-day HR operations for our Singapore offices.

The role requires handling employee queries, onboarding/offboarding, payroll inputs, and compliance with local regulations in a lean, service‑oriented environment. You will coordinate recruitment, benefits administration, work passes, and HRIS data integrity, collaborating with finance and external vendors.

Qualifications

• Hands-on, organised and service‑oriented; comfortable working in a lean organisation.
• Focal and first point of contact for general employee queries relating to policies, communications and administrative support.

Responsibilities

• Supports employee lifecycle administration, including onboarding and offboarding.
• Administers employee insurance and other benefits.
• Supports employee engagement and internal communication activities.
• Supports relocation and repatriation arrangements for expatriates with external relocation vendors, where applicable.
• Manages end-to-end recruitment activities, including interview coordination, offer administration, and onboarding preparation.
• Coordinates monthly payroll inputs, including new hires, leavers, salary changes, leave records, claims, deductions, and other payroll-related updates.
• Supports payroll in the submission of annual IR8A tax filings in accordance with IRAS requirements.
• Administers employee confirmation, probation, contract renewals, and employment-related letters.
• Assists in maintaining HRIS data integrity (i.e. SAP SuccessFactor).
• Maintains accurate employee records and HR documentation in compliance with company policies and Singapore employment regulations.
• Liaises with People & Culture-related vendors and internal departments such as finance to ensure accurate people cost-charging and reporting.
• Supports and monitor work pass applications, renewals, cancellations and levy payment in accordance with regulatory requirements.
• Coordinates tax clearance (IR21) for departing foreign employees and liaises with payroll on final payments.
• Ensures daily HR operations and documentation are in compliance with statutory and regulatory requirements, including but not limited to CPF, MOM, TAFEP, and IRAS.

Job description

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We are seeking a proactive and detail-oriented People & Culture Administrator to support day-to-day People & Culture operations for our Singapore offices whilst providing administration support across Singapore people & culture matters where required. The ideal candidate shall be hands-on, organised, service-oriented and comfortable working in a lean organisation. This individual will be the focal & first point of contact for general employee queries relating to policies, communications and administrative support.

Job Responsibilities

HR Operations

• Supports employee lifecycle administration, including onboarding and offboarding.
• Administers employee insurance and other benefits.
• Supports employee engagement and internal communication activities.
• Supports relocation and repatriation arrangements for expatriates with external relocation vendors, where applicable.

Recruitment & Talent Acquisition

• Manages end-to-end recruitment activities, including interview coordination, offer administration, and onboarding preparation.

Payroll & HR Administration

• Coordinates monthly payroll inputs, including new hires, leavers, salary changes, leave records, claims, deductions, and other payroll-related updates.
• Supports payroll in the submission of annual IR8A tax filings in accordance with IRAS requirements.
• Administers employee confirmation, probation, contract renewals, and employment-related letters.
• Assists in maintaining HRIS data integrity (i.e. SAP SuccessFactor).
• Maintains accurate employee records and HR documentation in compliance with company policies and Singapore employment regulations.
• Liaises with People & Culture-related vendors and internal departments such as finance to ensure accurate people cost-charging and reporting.

Mobility & Work Pass Administration

• Supports and monitor work pass applications, renewals, cancellations and levy payment in accordance with regulatory requirements.
• Coordinates tax clearance (IR21) for departing foreign employees and liaises with payroll on final payments.

Statutory Compliance

• Ensures daily HR operations and documentation are in compliance with statutory and regulatory requirements, including but not limited to CPF, MOM, TAFEP, and IRAS.