HR & Admin Assistant

HOPLITE HOSPITALITY ASSOCIATES (SINGAPORE) PRIVATE LIMITED; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

HOPLITE HOSPITALITY ASSOCIATES (SINGAPORE) PRIVATE LIMITED is seeking an Accounts and People and Culture Admin Assistant in Singapore to support both finance and HR teams. The role collaborates with the Hong Kong office to streamline accounting and people processes while enabling operations to focus on guest care.

The candidate should have strong communication, attention to detail, and the ability to work independently or in a team.

Qualifications

• Degree holder or professional qualification preferred.
• Excellent communication skills, both oral and written.
• High attention to detail and strong analytical abilities.
• Proficient in MS Word, Excel and PowerPoint.

Responsibilities

• Support finance functions including payroll, accounts payable, and accounts receivable.
• Prepare or update employment records for hiring, transferring, promotion, attendance and termination.
• Ensure new hire paperwork is completed and processed.
• Advise job applicants on duties, benefits, schedules and working conditions.
• Oversee hiring processes: posting jobs, writing descriptions, reviewing resumes, and reference checks.
• Collaborate with teams to ensure timely payments of invoices.
• Handle ad-hoc projects and drive continuous improvement for the group.
• Assist with month-end close and provide timely, accurate figures.
• Support annual statutory audit.
• Manage monthly medical insurance enrolment and termination.
• Manage work injury reporting and insurance claims.
• Occasional shifts at restaurants to understand business operations.

Skills

Communication skills

Attention to detail

Analytical skills

Teamwork

MS Word

Excel

PowerPoint

Education

Bachelor's degree in related field

Tools

Xero Accounting

Job description

ROLE:

The Accounts and People and Culture Admin Assistant is responsible to support both the people and culture and finance teams in Singapore. Their role will be to work alongside the operations team in Singapore and the larger team in Hong Kong to streamline basic accounting and people and culture functions, in turn enabling Operations to focus on what they do best - taking care of guests.

RESPONSIBILITIES:

• Support finance functions including but not exclusive to payroll, accounts payable, and accounts receivable.
• Preparing or updating employment records related to hiring, transferring, promotion, attendance, and termination.
• Ensuring new hire paperwork is completed and processed
• Advising job applicants of job duties, responsibilities, benefits, schedules, working conditions, promotion opportunities, etc.
• Overseeing hiring process, including but not exclusive to coordinating job posts, writing job descriptions, reviewing resumes, and performing reference checks.
• Work with teammates closely together with different divisions and stakeholders, to facilitate accurate and on-time payments of invoices.
• Handle ad-hoc projects and support continuous improvement for the group.
• Responsible for month-end closing processes and providing timely and accurate figures whenrequested.
• Support annual statutory audit.
• Manage Medical Insurance monthly enrolment and termination
• Manage work injury reporting, and subsequent insurance claims
• To integrate fully into the business and gain a deeper understanding of who we are and what we do, 2 support shifts a week in the restaurants will be part of this role.
• Degree holder/ professional qualification in a related field is preferred.
• Excellent communication skills, orally and written.
• High attention to detail, strong analytical skills, able to work to tight deadlines.
• Ability to work both independently and as part of a team.
• Experience in the hospitality industry and knowledge of restaurant operations is preferred but not required.
• Skilled in MS Word, Excel, PowerPoint etc.
• Experience in using Xero Accounting System is a plus.