Payroll & Grants Specialist — HR Operations

MAXIUS TRADING PTE. LTD.; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

Maxius Trading Pte. Ltd. is seeking an experienced HR Executive (Payroll) to join our HR team at Tai Seng North-East Region. This full-time role focuses on accurate payroll processing, benefits management and grant administration to support our workforce.

You will ensure timely payroll, handle CPF contributions and statutory filings, manage onboarding documents, leave records and HR reporting, while upholding data confidentiality and compliance with Singapore regulations.

Qualifications

• Diploma or degree in HR, payroll management, accounting, or related field.
• Minimum 2-3 years of experience in payroll administration or HR operations.
• Strong knowledge of Singapore employment laws, CPF regulations, and tax compliance.
• Experience with payroll processing systems and HR software platforms.
• Proficiency in Microsoft Excel and other office applications for data management and reporting.
• Excellent numeracy skills and attention to detail in handling financial data.
• Familiarity with government grants and employment incentive schemes is highly desirable.
• Strong organisational and time management skills with the ability to meet deadlines.
• Excellent communication skills and the ability to work effectively with colleagues at all levels.
• A proactive approach to problem-solving and the ability to handle sensitive employee information with confidentiality.

Responsibilities

• Process monthly payroll accurately and on time.
• Handle payroll adjustments including increments, allowances, deductions, reimbursements and commissions.
• Prepare final salary computations for resigned and terminated staff.
• Submit CPF contributions accurately and on time.
• Prepare payroll reports for Finance.
• Prepare and submit statutory filings including IR8A, IR21.
• Manage government grant applications and claims (e.g. CCP, GPL, NS MUP).
• Maintain proper documentation and follow up on submissions.
• Prepare employment documents and ensure completeness during onboarding.
• Set up HR systems and ensure employee records are complete.
• Prepare employee e-namecards.
• Administer employee leave records.
• Track probation periods and prepare confirmation letters.
• Maintain HR documentation and monthly HR reports.

Skills

Payroll processing

HR data management

Numeracy

Attention to detail

Communication skills

Education

Diploma or degree in HR, payroll management, accounting, or related field

Tools

Payroll systems

HR software platforms

Microsoft Excel

Job description

Maxius Trading Pte. Ltd. is seeking an experienced HR Executive (Payroll) to join our HR team at Tai Seng North-East Region. This full-time role focuses on accurate payroll processing, benefits management and grant administration to support our workforce.

You will ensure timely payroll, handle CPF contributions and statutory filings, manage onboarding documents, leave records and HR reporting, while upholding data confidentiality and compliance with Singapore regulations.