Part-Time Personal Assistant – Bishan Central + Remote

Zhongheng Algoworks; Singapore; Hybrid; SGD 5.600 - 8.400; Teilzeit

Benefits dieser Stelle

Transport allowance

Flexible schedule

Zusammenfassung

Zhongheng Algoworks in Singapore seeks a mature, dependable Personal & Operations Assistant to support a startup founder and busy household. This role blends flexible remote admin with a fixed Monday in-person coordination session, totaling 7–12 hours per week.

You will triage tasks via WhatsApp, handle government submissions and travel itineraries, coordinate local contractors, and ensure smooth operations. Strong written English and the ability to work independently are essential.

Qualifikationen

• Proven experience in office administration or executive support.
• Ability to coordinate multiple tasks and projects with calm under pressure.
• Strong written and verbal English; reliable and independent worker.

Aufgaben

• Startup Administration & Executive Support: collaborate with founder on paperwork, submissions, travel itineraries and operational follow-ups.
• Asynchronous Task Queue (Remote): review WhatsApp inputs, extract actions, and complete tasks online.
• Household Operations & Vendor Management: coordinate local contractors, repairs, and delivery schedules to ensure timely completion.

Kenntnisse

Office administration

Executive assistance

Operational coordination

Project management

Communication skills

Tools

WhatsApp

Spreadsheets

Online portals

Web forms

Jobbeschreibung

A startup founder and busy household in Bishan Central are seeking a mature, dependable, and highly organised Personal & Operations Assistant.

This role is ideal for an experienced professional looking for a steady, predictable part-time commitment (7–12 hours weekly) that combines flexible remote admin with a fixed weekly in-person coordination session. If you take pride in creating order out of chaos, closing operational loops, and bringing a calm, grounding presence to a fast-moving environment, this role is a great fit.

Hours & Compensation (~7 to 12 hours/week)

• Remote (Mon – Fri): 1 to 2 hours per day, self-paced. You will triage and process tasks submitted asynchronously via WhatsApp.

• In-Person (Mondays): 2 fixed hours at Bishan Central (near Bishan MRT / Junction 8) for administrative check-ins and live support.

• Ad-hoc Hours: Additional hours occasionally available upon mutual agreement during peak periods.

Pay Rates:

Remote Work: $12 / hour (logged transparently, paid monthly).

Monday In-Person Session: $15 / hour + $15 fixed transport allowance ($45 total for a 2-hour session).

(Typical monthly pay: $500 – $750+)

Key Responsibilities

Startup Administration & Executive Support (In-Person)

Sit with the founder for focused 2-hour Monday sessions to power through paperwork, government submissions, travel itineraries, and operational loose ends.

Asynchronous Task Queue (Remote)

Review voice notes, photos, and messages submitted via WhatsApp, extract the concrete action items, and execute them independently (e.g., online research, form submissions, customer/vendor inquiries).

Household Operations & Vendor Management

Source and coordinate local contractors, repairmen, delivery schedules, and home maintenance tasks, ensuring projects reach completion without daily supervision.

Candidate Profile & Requirements

Prior Experience

Demonstrable track record in office administration, executive assistance, operational coordination, or project management.

Emotional Steadiness & Poise

Unflappable demeanour. You are completely unfazed by fast-moving priorities or shifting instructions, and you excel at cutting through ambiguity to find practical solutions.

Clear, Independent Execution

Comfortable receiving a rough voice memo, identifying what needs doing, and wrapping up the details with minimal hand-holding.

Tech & Communication Skills

Fluent written and spoken English; proficient with WhatsApp, web forms, spreadsheets, and online portals.

Work Authorisation

Must have right to work in Singapore (no work pass sponsorship available).