Part Time Logistics Assistant

Far East Flora.com Pte Ltd; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

Far East Flora.com Pte Ltd in Singapore is seeking a Delivery Coordinator to plan daily routes, manage driver handover, and ensure timely fulfilment across zones.

You will coordinate with in-house drivers and third-party logistics, track performance, handle driver schedules, and prepare billing summaries while maintaining accurate records in Detrack and BC. A hands-on, detail-oriented team player with strong English communication will thrive in our peak-season operations.

Qualifications

• Proficient in Microsoft Excel and Word; experience with Detrack or similar delivery management systems is a plus.
• Strong organisational and multi-tasking skills; able to manage multiple delivery streams simultaneously.
• Good communication skills in English
• Meticulous attention to detail in documentation and record-keeping
• Ability to work under pressure and manage priorities during peak-season operations
• Team player with a proactive, hands-on approach to problem-solving

Responsibilities

• Plan and assign daily delivery routes and run sheets for in-house drivers and external logistics providers (e.g. LLM)
• Sort, organise, and stage orders for driver handover - ensuring items are correctly grouped by route, driver, and delivery time window
• Assist in physically loading and handing over items to drivers, which may involve lifting or carrying floral arrangements, boxes, and equipment
• Coordinate same-day and advance order deliveries, ensuring on-time fulfilment across all zones
• Manage outlet delivery schedules for Cold Storage, retail partners, and walk-in collection points
• Communicate time-sensitive changes or order amendments to drivers promptly
• Conduct pre-shift briefings and issue daily run sheets, delivery manifests, and customer instructions
• Track driver attendance, overtime, and delivery performance
• Verify and process driver claims - cross-checking trip records, mileage, overtime, and allowances against run sheets and Detrack data
• Identify and follow up on discrepancies in driver claims before submission to Finance
• Prepare accurate monthly driver billing summaries for accounts processing
• Support driver recruitment coordination and onboarding administration
• Serve as the primary point of contact for external logistics partners
• Monitor third-party delivery performance and elevate issues where necessary
• Coordinate LLM driver briefings for peak-season operations
• Maintain accurate delivery records in Detrack and Business Central (BC)
• Verify that delivery task completions are correctly captured and reconciled with order postings
• Prepare operational reports, billing summaries, and delivery zone analyses
• Support large-scale operational planning for peak floral campaigns (Valentine's Day, Mother's Day, Christmas, etc.)
• Coordinate part-timer logistics support and manpower deployment during peak periods
• Assist with production floor coordination when required

Skills

Microsoft Excel

Microsoft Word

Delivery routing coordination

English communication

Attention to detail

Team player

Tools

Detrack

Business Central

Job description

KEY RESPONSIBILITIES

Delivery Coordination & Scheduling

• Plan and assign daily delivery routes and run sheets for in-house drivers and external logistics providers (e.g. LLM)

• Sort, organise, and stage orders for driver handover - ensuring items are correctly grouped by route, driver, and delivery time window

• Assist in physically loading and handing over items to drivers, which may involve lifting or carrying of floral arrangements, boxes, and equipment

• Coordinate same-day and advance order deliveries, ensuring on-time fulfilment across all zones

• Manage outlet delivery schedules for Cold Storage, retail partners, and walk-in collection points

• Communicate time-sensitive changes or order amendments to drivers promptly

Driver Management & Administration

• Conduct pre-shift briefings and issue daily run sheets, delivery manifests, and customer instructions

• Track driver attendance, overtime, and delivery performance

• Verify and process driver claims - cross-checking trip records, mileage, overtime, and allowances against run sheets and Detrack data

• Identify and follow up on discrepancies in driver claims before submission to Finance

• Prepare accurate monthly driver billing summaries for accounts processing

• Support driver recruitment coordination and onboarding administration

Third-Party Logistics Liaison

• Serve as the primary point of contact for external logistics partners

• Monitor third-party delivery performance and elevate issues where necessary

• Coordinate LLM driver briefings for peak-season operations

Systems & Documentation

• Maintain accurate delivery records in Detrack and Business Central (BC)

• Verify that delivery task completions are correctly captured and reconciled with order postings

• Prepare operational reports, billing summaries, and delivery zone analyses

Peak Season & Event Support

• Support large-scale operational planning for peak floral campaigns (Valentine's Day, Mother's Day, Christmas, etc.)

• Coordinate part-timer logistics support and manpower deployment during peak periods

• Assist with production floor coordination when required

REQUIREMENTS

Skills & Competencies

• Proficient in Microsoft Excel and Word; experience with Detrack or similar delivery management systems is a plus

• Strong organisational and multi-tasking skills; able to manage multiple delivery streams simultaneously

• Good communication skills in English

• Meticulous attention to detail in documentation and record-keeping

• Ability to work under pressure and manage priorities during peak-season operations

• Team player with a proactive, hands-on approach to problem-solving

Other Requirements

• Willing to work on Weekends and public holidays during peak seasons

• Physically fit and able to lift or carry items as part of daily order sorting and driver handover duties

• Working Hour: 9am-6pm

• Can work at least 3 to 4 times a week

We regret that only shortlisted candidates will be notified.