Part-Time General/Admin VA for Real Estate Operations

Catalyst Outsourcing; Singapore; Hybrid; SGD 3,800 - 5,100; Part time

Job summary

Catalyst Outsourcing is seeking a part-time General/Admin Virtual Assistant to support day-to-day real estate operations. You will manage schedules, communications, records, and routine coordination to keep the back office running smoothly.

This role suits an organised, dependable individual who can handle recurring admin tasks with minimal supervision, contribute to follow-ups, and assist with social media and lead qualification workflows.

Qualifications

• Customer service experience.
• Strong organisation and attention to detail.
• Experience managing inboxes and calendars.
• Accurate data entry and CRM record maintenance.
• Confidence preparing documents, spreadsheets, and presentations.
• Ability to coordinate vendor follow-ups and travel bookings.
• Entrepreneurial mindset with proactive idea-sharing.

Responsibilities

• Manage the email inbox by sorting, flagging, drafting replies, and escalating priority messages.
• Maintain the calendar, schedule meetings, and resolve scheduling conflicts across time zones.
• Prepare and format documents, spreadsheets, and presentations to required standards.
• Organise digital files and records in shared drives using consistent naming and folder structures.
• Perform accurate data entry and keep CRM records updated and de-duplicated.
• Arrange travel, accommodation, and bookings, and prepare itineraries.
• Follow up with vendors and suppliers on quotes, orders, invoices, and outstanding requests.
• Support admin and follow-up work that helps free up 20 hours per week from routine operational tasks.
• Assist with social media management as part of the broader operational handover.
• Help qualify leads through follow-up coordination aligned with telemarketing support.

Skills

Customer service

Organised

Inbox management

Calendar management

Data entry

CRM maintenance

Vendor follow-ups

Travel bookings

Social media support

Lead qualification

Job description

# Part-Time General/Admin VA for Real Estate OperationsSGD 400 / monthPart-timeRemote## About the roleJoin a real estate business as a part-time General/Admin VA supporting day-to-day administrative operations. You will help keep the back office running smoothly by managing schedules, communications, records, follow-ups, and routine coordination so the business owner can focus more on growth and scaling.This role is ideal for someone who is highly organised, dependable, and comfortable handling recurring admin work with minimal supervision. You will also support follow-up activity and contribute to smooth operations through strong customer service and proactive thinking.### Key Responsibilities* •Manage the email inbox by sorting, flagging, drafting replies, and escalating priority messages* •Maintain the calendar, schedule meetings, and resolve scheduling conflicts across time zones* •Prepare and format documents, spreadsheets, and presentations to required standards* •Organise digital files and records in shared drives using consistent naming and folder structures* •Perform accurate data entry and keep CRM records updated and de-duplicated* •Arrange travel, accommodation, and bookings, and prepare itineraries* •Follow up with vendors and suppliers on quotes, orders, invoices, and outstanding requests* •Support admin and follow-up work that helps free up 20 hours per week from routine operational tasks* •Assist with social media management as part of the broader operational handover* •Help qualify leads through follow-up coordination aligned with telemarketing supportKey Performance Indicators* •Inbox response and triage turnaround time* •Calendar accuracy and scheduling conflict rate* •Data entry and CRM record accuracy* •On-time completion of assigned admin tasks* •Ability to consistently reduce the owner's involvement in routine admin and follow-up work* •Reliability in maintaining smooth day-to-day operational support across assigned hoursTypical Deliverables* •Maintained inbox and an up-to-date, conflict-free calendar* •Formatted documents, spreadsheets, and presentations* •Organised file systems and accurate CRM records* •Confirmed travel itineraries and resolved vendor follow-ups* •Completed admin and follow-up tasks within the 4-hour daily working window* •Coordinated support for social media management and lead qualification workflows### What We're Looking For* •Be highly organised and detail-oriented in handling multiple recurring admin tasks* •Bring customer service experience and communicate professionally in written follow-ups and coordination* •Work independently and manage routine responsibilities without needing constant direction* •Think proactively and help improve the way tasks, follow-ups, and information are managed* •Show entrepreneurial instinct and confidence in contributing ideas that may help the business develop further* •Stay dependable and consistent in a part-time schedule of 4 hours per day, 20 hours per week* •Be comfortable supporting a fast-moving real estate environment where responsiveness and accuracy matter### What you'll needCustomer service experienceStrong organisation and attention to detailExperience managing inboxes and calendarsAccurate data entry and CRM record maintenanceConfidence preparing documents, spreadsheets, and presentationsAbility to coordinate vendor follow-ups and travel bookingsEntrepreneurial mindset with proactive idea-sharing