Remote Real Estate Admin VA — Part-Time Growth Support

Catalyst Outsourcing; Singapore; Hybrid; SGD 3,800 - 5,100; Part time

Job summary

Catalyst Outsourcing is seeking a part-time General/Admin Virtual Assistant to support day-to-day real estate operations. You will manage schedules, communications, records, and routine coordination to keep the back office running smoothly.

This role suits an organised, dependable individual who can handle recurring admin tasks with minimal supervision, contribute to follow-ups, and assist with social media and lead qualification workflows.

Qualifications

• Customer service experience.
• Strong organisation and attention to detail.
• Experience managing inboxes and calendars.
• Accurate data entry and CRM record maintenance.
• Confidence preparing documents, spreadsheets, and presentations.
• Ability to coordinate vendor follow-ups and travel bookings.
• Entrepreneurial mindset with proactive idea-sharing.

Responsibilities

• Manage the email inbox by sorting, flagging, drafting replies, and escalating priority messages.
• Maintain the calendar, schedule meetings, and resolve scheduling conflicts across time zones.
• Prepare and format documents, spreadsheets, and presentations to required standards.
• Organise digital files and records in shared drives using consistent naming and folder structures.
• Perform accurate data entry and keep CRM records updated and de-duplicated.
• Arrange travel, accommodation, and bookings, and prepare itineraries.
• Follow up with vendors and suppliers on quotes, orders, invoices, and outstanding requests.
• Support admin and follow-up work that helps free up 20 hours per week from routine operational tasks.
• Assist with social media management as part of the broader operational handover.
• Help qualify leads through follow-up coordination aligned with telemarketing support.

Skills

Customer service

Organised

Inbox management

Calendar management

Data entry

CRM maintenance

Vendor follow-ups

Travel bookings

Social media support

Lead qualification

Job description

Catalyst Outsourcing is seeking a part-time General/Admin Virtual Assistant to support day-to-day real estate operations. You will manage schedules, communications, records, and routine coordination to keep the back office running smoothly.

This role suits an organised, dependable individual who can handle recurring admin tasks with minimal supervision, contribute to follow-ups, and assist with social media and lead qualification workflows.