Part Time Front Desk & Operation Assistant

HAPPY TOGETHER PTE. LTD.; Singapore; On-site; SGD 14,000 - 19,000; Part time

Job summary

Happy Together Academy in Singapore is hiring a part-time Administrative Assistant to support the daily operations of our training centre. You will prepare course materials, set up classrooms, maintain records, and welcome participants and visitors.

Key duties include organizing supplies, printing and filing documents, keeping reception and common areas tidy, responding to basic enquiries, and ensuring smooth class delivery and a professional environment. Bilingual English and Mandarin required.

Qualifications

• Completed GCE O-Level examinations or equivalent.
• Language proficiency in English and Mandarin.
• Organize and maintain documents and supplies.
• Basic computer skills: data entry, printing and filing.
• Customer service oriented and professional when assisting visitors.
• Teamwork and reliability with the ability to follow instructions.
• Operational support including classroom setup and daily checklists.

Responsibilities

• Prepare and organise course materials, supplies, and equipment for upcoming classes.
• Set up and pack down classrooms, arranging materials and equipment for each session.
• Print, photocopy, collate, and organise course documents for up-to-date learning resources.
• File, archive, and store physical and digital documents systematically.
• Welcome visitors and course participants, responding politely to basic enquiries.
• Maintain cleanliness and orderliness of reception, classrooms, and shared spaces.
• Monitor and replenish classroom and pantry supplies to avoid shortages.
• Complete daily operational checklists and report any missing items or issues promptly.
• Perform other administrative and operational tasks as assigned to support centre functions.

Skills

English

Mandarin

Organizational skills

Customer service

Teamwork

Data entry

Education

GCE O-Level or equivalent

Job description

Company Overview

Happy Together Academy empowers individuals through practical skills training and hands-on workshops. We deliver engaging, interactive courses that equip over 2,000 learners with real-world knowledge to advance their careers and personal growth.

Job Summary

You will support the daily operations of our training centre by preparing course materials, setting up classrooms, managing records, and maintaining a welcoming environment for participants and visitors.

Responsibilities

• Prepare and organise course materials, supplies, and equipment for upcoming classes to ensure smooth delivery
• Set up and pack down classrooms, arranging materials and equipment accurately for each session
• Print, photocopy, collate, and organise course documents to maintain up-to-date learning resources
• File, archive, and store physical and digital documents systematically in designated locations for easy retrieval
• Welcome visitors and course participants, responding politely and clearly to basic enquiries
• Maintain cleanliness and orderliness of reception, classrooms, and shared spaces to create a professional environment
• Monitor and replenish classroom and pantry supplies to avoid shortages during sessions
• Complete daily operational checklists and report any missing items or equipment issues promptly
• Perform other administrative and operational tasks as assigned to support centre functions

Required competencies and certifications

• Minimum qualification:Completed GCE O-Level examinations or equivalent. Candidates awaiting results and those with higher qualifications are welcome to apply.
• Language proficiency:Able to communicate in English and Mandarin to assist English- and Mandarin-speaking course participants and respond to their enquiries.
• Organisation and attention to detail:Able to prepare course materials accurately and maintain orderly documents and supplies.
• Basic computer skills:Comfortable with data entry, document filing, printing, and photocopying.
• Customer service:Friendly, professional, and approachable when assisting visitors and course participants.
• Teamwork and reliability:Punctual, responsible, and able to follow instructions and work independently.
• Operational support:Able to assist with classroom setup, equipment checks, and daily operational checklists.

Certifications:

No additional professional certifications are required. Training will be provided.

Other Information

• Salary: S$12 per hour
• Location: Orchard Central/Commonwealth
• Working hours: 9am-1pm / 5-9pm

Students, including those awaiting examination results, are welcome to apply.