Permanent Centre Operations Executive at Aljunied, Up to $3,000 (Office hours)

SUCCESS RESOURCE CENTRE PTE. LTD.; Singapore; On-site; SGD 30,000 - 36,000; Full time

Job summary

Success Resource Centre Pte Ltd in Singapore is seeking an organized Administrative and Operations Assistant to support the Centre Manager in day-to-day activities at Aljunied.

You will handle student and parent inquiries, schedule classes, maintain records, assist with billing and enrolment, and help ensure smooth operations and a welcoming reception. The role requires Saturday availability and a GCE O-Level or equivalent.

Qualifications

• Must have GCE O-Level or equivalent.
• Experience handling class/timetable scheduling considered a plus.
• Strong organisational and communication abilities are essential.
• Proficient in MS Office (Word/Excel) and data entry.

Responsibilities

• Provide administrative and operational support to the Centre Manager for daily centre operations.
• Handle filing, data entry, documentation, and record keeping; update databases.
• Assist with student enrolment, registration and maintenance of student records.
• Coordinate class schedules, teacher availability, and classroom arrangements.
• Respond to enquiries from parents, students and teachers via phone, email, and messaging platforms.
• Track student attendance and follow up as needed with parents or students.
• Prepare administrative documents, reports, notices, and correspondence.
• Assist with billing, payment records, and fee collection.
• Support centre activities, events, and other operational requirements.
• Maintain a professional, organised reception/front desk environment.
• Manage stock and inventory; liaise with vendors and external parties.
• Undertake any other duties assigned by Centre Manager.

Skills

Organisational skills

Time-management

Communication skills

Data entry

Education

GCE O-Level or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

By submitting your application for this position, you consent to the collection, use, and disclosure of your personal data by SHRC and its recruitment partners, including Employment and Employability Institute Pte Ltd, for the purpose of i) employment facilitation and ii) data and statistical analysis. You may find out more information on the PDPA policies at [https://successhrc.com.sg/data-protection-notice/] and [https://www.e2i.com.sg/pdpa/].

Role Summary

Responsible for providing administrative and operational support to the Centre Manager to ensure the smooth day-to-day running of the education centre. The role involves student administration, class coordination, handling enquiries, maintaining records and supporting centre activities.

Responsibilities

• Provide administrative and operational support to the Centre Manager in the daily running of the centre.
• Handle general administrative duties including filing, data entry, documentation, record keeping and updating of databases.
• Assist with student enrolment, registration and maintenance of accurate student records.
• Coordinate class schedules, teacher availability and classroom arrangements to ensure smooth lesson operations.
• Respond promptly and professionally to enquiries from parents, students and teachers through phone, email and messaging platforms.
• Track student attendance and conduct follow-up with parents or students where required.
• Prepare administrative documents, reports, notices, correspondence and other centre materials.
• Assist with billing, payment records, fee collection records and other basic administrative finance duties.
• Support the Centre Manager in coordinating centre activities, events, programmes and other operational requirements.
• Maintain a professional, organised and welcoming reception/front desk environment.
• Monitor office and classroom supplies and assist with stock and inventory management.
• Liaise with teachers, parents, students, vendors and other external parties when required.
• Undertake any other administrative and operational duties assigned by the Centre Manager.

Period: Permanent

Working Hours: Monday to Friday: 10am-6pm Saturday: 9.30am-4pm

Salary: Up to $3,000

Location: Aljunied

Requirements

• Minimum GCE O-Level qualification or equivalent.
• Experience in scheduling and rescheduling timetable for teachers/tutors/students will be highly considered.
• Prior administrative, customer service, reception or education centre experience will be advantageous.
• Comfortable communicating with parents, students and teachers.
• Good organisational and time-management skills with the ability to manage multiple administrative tasks.
• Proficient in basic Microsoft Office applications such as Word and Excel.
• Able to perform data entry and maintain accurate records and documentation.
• Good verbal and written communication skills.
• Service-oriented, responsible, patient and attentive to details.
• Able to work independently as well as support the Centre Manager and teaching team.
• Must be comfortable working on Saturdays.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Resource Centre Pte Ltd (EA License Number: 04C3201 )
160 Robinson Road, #13-07/08/09 SBF Center, Singapore 068914
T: 6337 3183 | W: www.successhrc.com.sg