Administrative Assistant

Aerospec Supplies Pte Ltd; Singapore; On-site; SGD 20,000 - 29,000; Full time

Job summary

Aerospec Supplies Pte Ltd is seeking a front desk and centre administration role to greet visitors, manage enquiries, and support daily operations at our Serangoon Road centre in Singapore. The role involves handling registrations, class schedules, and communications with parents and students.

The position covers front desk duties, attendance management, resource coordination, and basic PDPA compliance, with responsibilities spanning finance-adjacent tasks and maintaining a tidy learning

Qualifications

• Minimum O-Level, basic computer knowledge.
• Friendly, patient and enjoys working with children and parents.
• Able to do simple admin work, handle enquiries and keep the centre tidy.

Responsibilities

• Serve as the first point of contact for walk-in, phone, WhatsApp and email enquiries.
• Provide accurate information on class schedules, fees, programmes and promotions.
• Handle student registrations, trial lesson bookings and class transfers.
• Maintain a friendly, professional and service-oriented environment for parents and students.
• Attend to parents’ queries and provide timely updates when needed.
• Oversee day-to-day running of the centre (opening/closing, cleanliness, basic maintenance coordination).
• Manage class attendance and update records in the system.
• Update class schedules, teacher timetables and room allocations.
• Assist with printing, photocopying, filing and preparation of teaching materials.
• Monitor and restock foolscap, graph and draft papers to ensure sufficient supply for lessons.
• Help to maintain a tidy pantry area
• To maintain a healthy stock count on pantry items and toiletry items
• Clear up any unusual mess (e.g. spills, litter) promptly and safely
• Clear dust and/or dirt on tables and common surfaces when needed
• Sweep, vacuum and mop the floor as required to maintain a clean learning environment
• Clear rubbish and ensure bins are emptied regularly
• Maintain up-to-date student records, contact information and class allocations
• Inform parents about changes in class timings, replacement lessons and centre announcements
• Support teachers in coordinating make-up classes, assessments and holiday programmes
• Verify and update employer on any cash/paynow collections
• Ensure the centre’s policies, rules and regulations are communicated and followed
• Help maintain a safe and orderly environment for students and staff
• Assist with basic PDPA compliance (e.g. proper handling of student data)
• Send reminders to parents regarding festive breaks, public holidays and other important dates
• Send simple festive or holiday greetings to parents (e.g. via WhatsApp or email templates)
• Scan and/or photocopy documents and materials as required

Skills

Customer service

Front desk

Communication

Administrative tasks

Education

O-Level

Job description

Work Location: Serangoon Road

Work Days/Hours: Tuesday – Friday:3.00pm - 9.00pm, Saturday & Sunday:9.00am - 5.00pm

Job Responsibilities

Front Desk & CustomerService

• Serve as the first point of contact for walk-in, phone, WhatsApp and email enquiries


• Provide accurate information on class schedules, fees, programmes and promotions


• Handle student registrations, trial lesson bookings and class transfers


• Maintain a friendly, professional and service-oriented environment for parents and students


• Attend to parents’ queries and provide timely updates when needed

Centre Operations & Administration

• Oversee day-to-day running of the centre (opening/closing, cleanliness, basic maintenance coordination)


• Manage class attendance and update records in the system


• Update class schedules, teacher timetables and room allocations


• Assist with printing, photocopying, filing and preparation of teaching materials


• Monitor and restock foolscap, graph and draft papers to ensure sufficient supply for lessons


• Help to maintain a tidy pantry area


• To maintain a healthy stock count on pantry items and toiletry items


• Clear up any unusual mess (e.g. spills, litter) promptly and safely


• Clear dust and/or dirt on tables and common surfaces when needed


• Sweep, vacuum and mop the floor as required to maintain a clean learning environment


• Clear rubbish and ensure bins are emptied regularly

Student & Parent Management

• Maintain up-to-date student records, contact information and class allocations


• Inform parents about changes in class timings, replacement lessons and centre announcements


• Support teachers in coordinating make-up classes, assessments and holiday programmes

Finance

• Verify and update employer on any cash/paynow collections

Compliance & Safety

• Ensure the centre’s policies, rules and regulations are communicated and followed


• Help maintain a safe and orderly environment for students and staff


• Assist with basic PDPA compliance (e.g. proper handling of student data)

Miscellaneous Administrative Tasks

• Send reminders to parents regarding festive breaks, public holidays and other important dates


• Send simple festive or holiday greetings to parents (e.g. via WhatsApp or email templates)


• Scan and/or photocopy documents and materials as required

Job Requirements

• Minimum O-Level, basic computer knowledge


• Friendly, patient and enjoys working with children and parents


• Able to do simple admin work, handle enquiries and keep the centre tidy