Part-Time Executive Operations & Admin Assistant (Singapore)

Audax; Singapore; Hybrid; SGD 20,000 - 30,000; Part time

Job summary

Audax is seeking a part-time Business Operations & Administration Assistant to support the Steering Committee and the wider business in Singapore. The role focuses on executive calendar coordination, travel and expense administration, pantry management, and document shipping, with support for invoice and PO processing.

The position is a 12-month direct contract, 2–3 days per week, with a minimum of one day onsite.

Qualifications

• Experience in administrative or executive support roles.
• Familiarity with calendar coordination across multiple executives.
• Knowledge of PO and invoice processing and vendor communication.
• Proficiency with Microsoft 365 and willingness to learn internal systems.
• High attention to detail and adherence to deadlines.

Responsibilities

• Manage Steering Committee calendars, scheduling, room and video setup, and circulate agendas.
• Coordinate Steering Committee travel and expenses according to policy.
• Prepare and track expense claims with receipts; follow up on reimbursements.
• Manage Singapore office pantry operations, inventory, deliveries, and supplier follow-up.
• Handle inbound/outbound document shipping and courier arrangements; maintain records.

Skills

Calendar coordination

Travel & expenses

PO & invoice processing

Office administration

Vendor management

Record-keeping

Confidential information handling

Written & verbal communication

Part-time scheduling

Tools

Microsoft 365

Job description

Audax is seeking a part-time Business Operations & Administration Assistant to support the Steering Committee and the wider business in Singapore. The role focuses on executive calendar coordination, travel and expense administration, pantry management, and document shipping, with support for invoice and PO processing.

The position is a 12-month direct contract, 2–3 days per week, with a minimum of one day onsite.