Part-Time Executive Operations Assistant (Singapore)

audax; Singapore; Hybrid; SGD 21,000 - 34,000; Part time

Job summary

Audax Singapore is seeking an Assistant, Business Operations & Administration on a 12-month direct contract, part-time (2–3 days per week) with at least one day onsite in Singapore. You will provide day-to-day administrative support to the Steering Committee and the wider business, handling calendars, travel and expense administration, pantry duties, and PO/invoice processing.

You will coordinate calendars across senior executives, manage travel, expenses, and supplier interactions, maintain

Qualifications

• Prior experience in administrative, executive support or office operations.
• Experience supporting senior stakeholders is an advantage.
• Calendar and meeting coordination across multiple executives/time zones.
• Procurement familiarity: PO and invoice processing.
• Proficiency with Microsoft 365 applications.
• Strong attention to detail and accuracy under deadlines.

Responsibilities

• Manage Steering Committee calendars, arrange meetings, rooms and video setup.
• Coordinate travel and expenses in line with policy, track reimbursements.
• Prepare, submit and track expense claims with receipts and documentation.
• Manage pantry operations and supplier coordination for the Singapore office.
• Handle document shipping and courier arrangements with tracking.
• Raise purchase orders and process invoices, align with POs and deliveries.
• Maintain administrative trackers and escalate issues with clear context.
• Provide other administrative support as directed by the Chief of Staff.

Skills

Admin support

Calendar coord

PO & invoicing

Microsoft 365

Attention to detail

Confidentiality

Communication

Time management

Job description

Audax Singapore is seeking an Assistant, Business Operations & Administration on a 12-month direct contract, part-time (2–3 days per week) with at least one day onsite in Singapore. You will provide day-to-day administrative support to the Steering Committee and the wider business, handling calendars, travel and expense administration, pantry duties, and PO/invoice processing.

You will coordinate calendars across senior executives, manage travel, expenses, and supplier interactions, maintain