Business Operations and Administration Assistant Singapore

Audax; Singapore; Hybrid; SGD 20,000 - 30,000; Part time

Job summary

Audax is seeking a part-time Business Operations & Administration Assistant to support the Steering Committee and the wider business in Singapore. The role focuses on executive calendar coordination, travel and expense administration, pantry management, and document shipping, with support for invoice and PO processing.

The position is a 12-month direct contract, 2–3 days per week, with a minimum of one day onsite.

Qualifications

• Experience in administrative or executive support roles.
• Familiarity with calendar coordination across multiple executives.
• Knowledge of PO and invoice processing and vendor communication.
• Proficiency with Microsoft 365 and willingness to learn internal systems.
• High attention to detail and adherence to deadlines.

Responsibilities

• Manage Steering Committee calendars, scheduling, room and video setup, and circulate agendas.
• Coordinate Steering Committee travel and expenses according to policy.
• Prepare and track expense claims with receipts; follow up on reimbursements.
• Manage Singapore office pantry operations, inventory, deliveries, and supplier follow-up.
• Handle inbound/outbound document shipping and courier arrangements; maintain records.

Skills

Calendar coordination

Travel & expenses

PO & invoice processing

Office administration

Vendor management

Record-keeping

Confidential information handling

Written & verbal communication

Part-time scheduling

Tools

Microsoft 365

Job description

Business Operations and Administration Assistant

audax means courage. To have the courage to change the banking scene, eliminating constraints caused by existing legacy infrastructure. Our mission is to empower banks and financial institutions to scale and modernise at speed, reaching new customers without breaking the bank. We began our journey supplying services to and powering Standard Chartered’s white-label plug and play Banking-as-a-Service (BaaS) solution, Standard Chartered nexus, through our technology capabilities. At audax, we seek go-getters who are hungry for growth and can bring fresh perspectives.

Note: This is a 12-months direct contract, part-time, 2–3 days per week. Minimum 1 day per week onsite is compulsory.

The Assistant, Business Operations & Administration provides day-to-day administrative and office support to the Steering Committee and the wider business.

The role delivers clearly assigned tasks across executive calendar coordination, travel and expense administration, Singapore office pantry and document shipping, and invoice and purchase order processing.

This role reports to the Chief of Staff.

What You’ll Do:

• Manage Steering Committee calendars, including scheduling, rescheduling, meeting room and video conferencing setup, and timely circulation of agendas and meeting materials.
• Coordinate Steering Committee travel and expenses, aligned with changes within policy.
• Prepare, submit, and track Steering Committee expense claims with complete supporting receipts and documentation, and follow up on reimbursement status.
• Manage pantry operations for the Singapore office, replenishment ordering, delivery receipt, and supplier follow-up.
• Manage inbound and outbound document shipping and courier arrangements for the Singapore office, maintaining dispatch and receipt records, including for confidential documents.
• Raise purchase orders and process business invoices, matching invoices to POs and delivery evidence, routing them for approval, and tracking status with Finance and Procurement.
• Maintain administrative records and trackers — travel and expense files, courier logs, pantry and supplies logs, PO and invoice trackers — accurately and up to date.
• Escalate scheduling conflicts, policy exceptions, missing approvals, vendor delays, and document-handling issues promptly and with clear context.
• Provide other administrative support to the business as instructed by the Chief of Staff.

Who You Are:

• Prior experience in an administrative, executive support, office operations, or business support role; experience supporting senior stakeholders is an advantage.
• Working knowledge of calendar and meeting coordination across multiple senior executives' diaries and time zones.
• Working knowledge of purchase order and invoice processing, including matching invoices to POs and routing items for approval.
• Proficiency with Microsoft 365 (calendar, email, documents, spreadsheets) and comfort learning internal finance, procurement, and workplace systems.
• Strong administrative accuracy and record-keeping discipline, with consistent attention to detail under recurring deadlines.
• Ability to follow standard operating procedures and internal controls, and to recognise when an item is an exception requiring escalation.
• Discretion and sound judgement in handling confidential executive, personnel, and commercial information.
• Clear written and verbal communication when coordinating with executives, internal requestors, and external vendors.
• Ability to work reliably on a part-time schedule of 2–3 days per week, including a minimum of one compulsory day onsite in the Singapore office, and to manage handovers around non-working days.

Why Join Us?

• Be Part of a Bold Vision – At audax, we’re not just building software – we’re transforming how financial institutions and businesses manage risk, compliance, and growth. Join a team that’s fearless in challenging the status quo.
• Flexible, People-First Workplace – We value the importance of Family, Team, Self. In that order.
• Competitive Rewards and Startup Perks – We offer competitive salaries and meaningful benefits that look after your well-being.

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You may withdraw consent for such collection, use and disclosure, and make an access or correction request in respect of your personal data, in accordance with the Policy by emailing [e-mail] .

Disclaimer:

At Audax, we use AI to support our recruitment process, including reviewing applications and identifying candidates whose skills and experience best match our opportunities. AI assists our recruiters—it does not make hiring decisions. All applications are reviewed by our recruitment team, and hiring decisions are made by people. Please ensure the information you submit is accurate and reflects your own qualifications and experience.