Part-Time Administrative Assistant

J & S MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 17,000 - 23,000; Part time

Job summary

J & S MANAGEMENT PTE. LTD. is seeking a reliable Part-Time Administrative Assistant to support our day-to-day office and operational administration in Singapore.

You will perform data entry, keep accurate records, assist with reception, filing, stock checks and coordination with Accounts, HR and Operations. Working hours are 9:00am to 3:00pm, Monday to Friday. Ideal candidates are meticulous, well-organised, fluent in English, comfortable with Word and Excel, and able to work independently

Qualifications

• Prior experience in administration, clerical work, office support or a similar role is preferred.
• Good command of written and spoken English.
• Comfortable using Microsoft Word and Excel and performing basic computer-based administrative work.
• Able to perform accurate data entry and maintain organised records.
• Meticulous, organised and attentive to details.
• Able to handle routine and repetitive administrative tasks accurately.
• Responsible, punctual and reliable.
• Able to work independently with minimal supervision after training.
• Comfortable working with both physical documents and electronic filing systems.
• Basic numerical skills for recording attendance, operational figures and stock quantities.
• Candidates with extensive previous administrative experience who are seeking stable part-time employment are welcome to apply.

Responsibilities

• Perform general data entry and maintain accurate company records.
• Record and update daily employee attendance, including attendance status, leave, medical leave and other relevant records.
• Record and maintain daily operational records, including hotel credits/work completed by employees.
• Check records for missing or incomplete information and highlight discrepancies to the relevant team member for follow‑up.
• Scan, photocopy, print, rename, organise and file documents.
• Maintain proper physical and electronic filing systems.
• Assist with organising employee records and administrative documents.
• Conduct periodic stock‑taking and maintain records of uniforms, office supplies, cleaning supplies and other company inventory.
• Assist with preparation of simple forms, reports, spreadsheets and administrative documents.
• Receive and organise incoming documents, correspondence, deliveries and parcels.
• Perform basic reception duties and attend to visitors when required.
• Provide general administrative support to the Accounts, HR and Operations teams.
• Perform other reasonable administrative duties as assigned.

Skills

Data entry

Record keeping

Attention to detail

English proficiency

MS Word

MS Excel

Reception duties

Tools

MS Word

MS Excel

Job description

We are looking for a reliable and organised Part-Time Administrative Assistant to support our day-to-day office and operational administration.

The role is suitable for an experienced administrative professional seeking stable part-time working hours in a comfortable office environment.

Key Responsibilities:

• Perform general data entry and maintain accurate company records.
• Record and update daily employee attendance, including attendance status, leave, medical leave and other relevant records.
• Record and maintain daily operational records, including hotel credits/work completed by employees.
• Check records for missing or incomplete information and highlight discrepancies to the relevant team member for follow‑up.
• Scan, photocopy, print, rename, organise and file documents.
• Maintain proper physical and electronic filing systems.
• Assist with organising employee records and administrative documents.
• Conduct periodic stock‑taking and maintain records of uniforms, office supplies, cleaning supplies and other company inventory.
• Assist with preparation of simple forms, reports, spreadsheets and administrative documents.
• Receive and organise incoming documents, correspondence, deliveries and parcels.
• Perform basic reception duties and attend to visitors when required.
• Provide general administrative support to the Accounts, HR and Operations teams.
• Perform other reasonable administrative duties as assigned.

Job Requirements:

• Prior experience in administration, clerical work, office support or a similar role is preferred.
• Good command of written and spoken English.
• Comfortable using Microsoft Word and Excel and performing basic computer-based administrative work.
• Able to perform accurate data entry and maintain organised records.
• Meticulous, organised and attentive to details.
• Able to handle routine and repetitive administrative tasks accurately.
• Responsible, punctual and reliable.
• Able to work independently with minimal supervision after training.
• Comfortable working with both physical documents and electronic filing systems.
• Basic numerical skills for recording attendance, operational figures and stock quantities.
• Candidates with extensive previous administrative experience who are seeking stable part-time employment are welcome to apply.

Working Arrangement

• Monday to Friday
• 9:00am to 3:00pm
• Part-time, office-based position
• Salary: $1,800 per month