ADMIN & Sales Coordinator

FOUR MEDIA GLOBAL PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

FOUR MEDIA GLOBAL PTE. LTD. in Singapore is seeking an organized Admin/Sales Coordinator to support daily office operations, handle finance/admin tasks, and assist with client-facing activities. The role emphasizes efficient processes and accurate record-keeping.

You will coordinate proposals, quotations, scheduling, and CRM updates, while exploring AI tools to speed up drafting, follow-ups, and reporting. Diploma holders with 2–4 years' relevant experience are encouraged to apply.

Qualifications

• Diploma in Business Admin, Marketing, or related field (or equivalent experience).
• 2–4 years of admin/sales support experience preferred.
• Willingness to learn and use AI tools in daily work.
• Strong communication with clients, vendors and internal teams.

Responsibilities

• Manage day-to-day office and admin operations, including finance/admin tasks and records.
• Coordinate sales processes: proposals, quotations, follow-ups, and client timelines.
• Maintain CRM records and prepare sales materials, decks, and reports.
• Utilize AI tools to speed up drafting, scheduling, and follow-ups.

Skills

Communication skills

Organized

Teamwork

AI tools

Client liaison

Education

Diploma in Business Admin/Marketing

Tools

CRM

Finance AI software

Job description

Job Description:

Admin/Sales Coordinator (Singapore)

We're looking for an organized, people-savvy Admin/Sales Coordinator to keep our operations running smoothly and support our sales and client-facing efforts. Bonus points if you're already comfortable using AI tools to work smarter and faster.

What you'll be doing

Admin& Finance

• Manage day-to-day office and finance/admin operations
• Prepare supporting documents for Finance processing and prepare accounting records/Finance with Finance AI software for Finance/Management review
• Coordinate schedules, meetings, and logistics for events/projects
• Maintain proper document filing and records
• Handle correspondence and general admin support across the team

Sales& client coordination

• Support the sales process — proposals, quotations, follow-ups
• Coordinate with clients on project timelines, deliverables, and enquiries
• Maintain and update client records/CRM
• Assist in preparing sales materials, decks, and reports

AI& efficiency

• Use AI tools (ChatGPT/Claude, scheduling assistants, CRM automations, etc.) to speed up admin tasks, drafting, and follow-ups
• Keep learning new tools to make daily work more efficient
• Bring ideas on where AI can save time across admin and sales workflows

What we're looking for

• Diploma in Business Admin, Marketing, or related field (or equivalent experience)
• 2–4 years of relevant experience in admin/sales support (adjust based on seniority you want)
• Comfortable with or keen to learn AI tools as part of daily work
• Strong communication skills — confident liaising with clients, vendors, and internal team
• Organized, proactive, and able to juggle multiple tasks
• Able to work independently and as part of a team

Job Types: Full-time, Permanent

Work Location: In person