Personal Assistant

HIART PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

HIART PTE. LTD. in Singapore is seeking a proactive Secretary/Administrative Assistant to provide daily secretarial and administrative support to the director. You will manage the director's diary, coordinate meetings, and assist with office operations and events.

The role requires a diploma, strong interpersonal and communication skills in English and Chinese, and the ability to work beyond hours when needed. Immediate start is advantageous.

Qualifications

• Minimum diploma qualifications.
• Strong interpersonal skills and able to interact with people at all levels.
• Excellent people management and teamwork.
• Microsoft applications and other social media platform.
• Excellent oral and written communication skills in English and Chinese.
• Proven problem solving skills.
• Strong organisational skills.
• Able to commit and work beyond the working hours when required.
• Able to start immediate will be an advantage.

Responsibilities

• Provide daily secretarial and administrative support to the director.
• Oversee director’s workstation and administrative tasks (office maintenance, stationery, etc).
• Support in simple book keeping, filing, claims, billing and payments.
• Assist in planning, coordinating and monitoring plans and events assigned by director.
• Manage director's diary, scheduling and organizing meetings and appointments.
• Follow up on action items/tasks assigned by Director.

Skills

Interpersonal skills

People management

Teamwork

Communication (English & Chinese)

Education

Diploma

Tools

Microsoft Office

Social media platforms

Job description

Main Responsibilities

• Provide daily secretarial and administrative support to the director
• Ensure smooth running of Director’s workstation including overseeing all administrative tasks such as office maintenance, stationery requisition etc.
• Support in simple book keeping, filing, maintaining proper claims, billing and payment matters.
• Assist in planning, coordinating and monitoring the execution of plans and events assigned by director
• Manage diary for director including scheduling and organizing meetings and appointments
• Follow up on action items/tasks assigned by Director

Experience & Qualifications

• Minimum diploma qualifications
• Strong interpersonal skills and able to interact with people at all levels
• Excellent people management and teamwork
• Microsoft applications and other social media platform
• Excellent oral and written communication skills in English and Chinese
• Proven problem solving skills
• Strong organisational skills
• Able to commit and work beyond the working hours when required
• Able to start immediate will be an advantage