Operations Support Coordinator (Shipping document/ Incoterm)

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 41,000 - 49,000; Full time

Benefits offered by this job

Monthly transport reimbursement

Job summary

Trust Recruit Pte Ltd in Singapore is seeking a logistics coordinator to manage order creation, processing and amendments, ensuring timely execution. The role covers end-to-end shipping documentation and cross-team coordination.

You will validate supplier invoices, monitor freight and insurance billing, and drive continuous improvements using automation and data insights. Overtime and overseas travel are part of the role.

Qualifications

• Diploma or degree with at least 3 years of relevant logistics experience.
• Willing to work overtime and travel overseas.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Knowledge of Import/Export including Incoterms, invoices and packing lists.
• Strong teamwork, communication, time management and problem-solving skills.
• Attention to accuracy and detail.
• Experience coordinating end-to-end shipping documentation and supplier invoice processing.

Responsibilities

• Manage order creation, processing, amendments and ensure timely execution.
• Oversee end-to-end shipping documentation and document management.
• Coordinate communications with internal teams, customers and stakeholders.
• Validate, reconcile and process supplier invoices for Finance.
• Monitor freight and insurance billing; prepare monthly management reports.
• Optimize RPA, AI and automation processes to enhance operational efficiency.
• Analyze operational issues, identify root causes, implement solutions and drive process improvements.

Skills

Teamwork

Communication skills

Time management and accuracy

Problem solving

Import / Export knowledge

Microsoft Office

Education

Diploma / Degree Holder

Tools

Microsoft Office Proficiency (Excel, Word, PowerPoints)

Job description

The jobscope is as follows:

• Manage the order creation, processing, amendments and ensure timely and accurate execution.
• Oversee end-to-end shipping documentation and ensure accurate, timely and document management.
• Coordinate and manage communications with internal teams, customers and other stakeholders.
• Validate, reconcile, and process supplier invoices, ensuring timely submission to the Finance Department.
• Monitor freight and insurance billing, investigate discrepancies, and prepare accurate monthly management reports.
• Manage and optimize RPA, AI, and automation processes to enhance operational efficiency.
• Analyze operational issues, identify root causes, implement effective solutions, and drive continuous process improvements.

Criteria:

1. We are looking for a candidate who possess the following skills:
2. Teamwork
3. Communication skills
4. Time management and accuracy
5. Problem solving
6. Knowledge of Import / Export (Incoterm / Invoice & packing list etc)
7. Microsoft Office Proficiency (Excel, Word, PowerPoints)
8. We are looking for candidates who possess the following personality traits:
9. Self-motivated
10. Determined
11. Passionate about Logistics
12. Diploma / Degree Holderwith at least 3 years of relevant experience.
13. Candidates must be comfortable with working overtime and overseas travel.
14. Salary - Up to $4,000 (with experience).Salary will be subject to qualifications and experience.
15. In addition, candidate will be entitled to monthly transport reimbursement.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd
EA License No: 19C9950
EA Personnel: Lee Jia Chian (Jayleen)
EA Personnel Reg No: R24124361