Operations & PMO Lead - Office Management

MCI CAREER SERVICES PTE. LTD.; Singapore; On-site; SGD 71,000 - 85,000; Full time

Job summary

MCI CAREER SERVICES PTE. LTD. invites an experienced professional for the role of Assistant Manager, Office Management & PMO Support in Singapore's public healthcare sector.

You will oversee office and facilities management, vendor relations, procurement, budgeting and project/administrative support while coordinating multiple stakeholders. The role blends hands-on operations with strategic planning, offering contract alignment and opportunities to improve workplace processes.

Qualifications

• Degree in Business Administration, Office Management, Facilities Management, Project Management, Healthcare Administration or related discipline
• Approximately 3–5 years of relevant experience
• Experience in corporate office management, facilities coordination, workplace operations, administration or project support
• Hands-on experience with office relocation and/or new office set-up would be a strong advantage
• Experience managing vendors, contracts and procurement activities
• Exposure to budget tracking and operational cost management
• Strong organisational and project coordination skills
• Able to independently manage multiple priorities and deadlines
• Strong stakeholder and vendor management capabilities
• Good communication and interpersonal skills
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook
• Comfortable using digital and AI-enabled productivity tools
• Healthcare, hospital or institutional experience would be advantageous but is not essential

Responsibilities

• Office & Facilities Management: Plan and coordinate office relocations and new office set-ups
• Ensure offices are fully operational and ready according to project timelines
• Oversee day-to-day office and facilities operations
• Coordinate maintenance, repairs and workplace improvement works
• Manage furniture, utilities, shared amenities and office infrastructure
• Manage leasing matters, including landlord liaison, lease administration and renewals
• Oversee pantry and parking administration
• Coordinate with IT and relevant teams to maintain reliable workplace systems
• Ensure compliance with workplace safety, health and fire safety requirements
• Workplace & Visitor Operations: Coordinate workstation provisioning and employee workplace set-up
• Manage access cards, visitor management and room/resource booking systems
• Coordinate reception and visitor arrangements
• Establish and improve workplace processes and workflows
• Support business continuity and contingency planning for workplace disruptions
• Vendor, Procurement & Contract Management: Manage contracts relating to office space, facilities services and workplace systems
• Serve as the key contact for vendors including cleaning, security, maintenance, IT and utilities providers
• Monitor vendor performance, service standards and contractual compliance
• Coordinate vendor sourcing, onboarding and procurement activities
• Manage office assets, equipment and supplies, including inventory and tracking
• Maintain contracts, records, SOPs and administrative documentation
• Monitor office expenditure and track spending against approved budgets
• Support cost planning and financial reporting
• PMO, Administrative & Team Support: Provide administrative and coordination support to project teams and management
• Support calendar management, meetings, reports and presentations
• Coordinate staff onboarding, workspace preparation and offboarding
• Support employee engagement activities
• Coordinate meetings, events and hosted stakeholder visits
• Provide logistical and onsite support where required
• Support project coordination, reporting and documentation

Skills

Office management

Facilities coordination

Vendor management

Procurement

PMO support

Stakeholder management

Event coordination

Time management

Education

Bachelor's degree in Business Administration or related

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

MCI CAREER SERVICES PTE. LTD. invites an experienced professional for the role of Assistant Manager, Office Management & PMO Support in Singapore's public healthcare sector.

You will oversee office and facilities management, vendor relations, procurement, budgeting and project/administrative support while coordinating multiple stakeholders. The role blends hands-on operations with strategic planning, offering contract alignment and opportunities to improve workplace processes.