OPERATIONS, HR & ADMIN OFFICER

JING PIN FOOD PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

JING PIN FOOD PTE. LTD. in Singapore seeks an HR and Administrative professional to support recruitment, onboarding, and daily people operations.

You will maintain records, assist payroll data, handle employee relations, and coordinate with outlets for staffing. This full-time role requires hands-on admin skills and comfort with MS Office; prior F&B/HR exposure is a plus.

Qualifications

• Previous experience in F&B operations, HR, or administration is an advantage.
• Proficient with Microsoft Word, Excel, PowerPoint and general office software.

Responsibilities

• Manage recruitment activities, including job advertisements, candidate screening, interviews, and hiring coordination.
• Coordinate onboarding, orientation, and training for new employees.
• Maintain and update employee records, employment contracts, and personnel files.
• Monitor staff attendance, overtime, leave applications, and shift scheduling records.
• Coordinate with outlet managers regarding manpower requirements and staff deployment.
• Assist in preparing payroll information, attendance summaries, and overtime records.
• Handle employee matters, grievances, disciplinary documentation, and workplace concerns.
• Assist in preparing HR letters, warning letters, confirmation letters, and resignation documentation.

Skills

HR operations

Administration

Office software

Tools

Microsoft Word

Excel

PowerPoint

Job description

Human Resources Management Roles & Responsibilities

• Manage recruitment activities, including job advertisements, candidate screening, interviews, and hiring coordination.
• Coordinate onboarding, orientation, and training for new employees.
• Maintain and update employee records, employment contracts, and personnel files.
• Monitor staff attendance, overtime, leave applications, and shift scheduling records.
• Coordinate with outlet managers regarding manpower requirements and staff deployment.
• Assist in preparing payroll information, attendance summaries, and overtime records.
• Handle employee matters, grievances, disciplinary documentation, and workplace concerns.
• Assist in preparing HR letters, warning letters, confirmation letters, and resignation documentation.

Administrative Management

• Handle daily office administration and documentation.
• Maintain proper filing systems for company, outlet, employee, and operational records.
• Prepare reports, memos, letters, notices, and management documents.
• Coordinate with suppliers, vendors, contractors, and service providers.
• Assist with purchasing requests, office supplies, and operational requirements.
• Monitor licences, permits, insurance, and other relevant business documentation.
• Ensure important documents are properly maintained and updated.

Job Requirements

• Previous experience in F&B operations, HR, or administration is an advantage.
• Proficient in Microsoft Word, Excel, PowerPoint, and general office applications.