Operations & HR Admin Coordinator

PERSOL; Singapore; On-site; SGD 45,000 - 67,000; Full time

Job summary

PERSOL Singapore is seeking an organised Office Administrator to support daily operations across admin, HR, and events. You will coordinate office supplies, onboarding, vendor invoices and facilities needs, ensuring smooth workflows and timely communications.

The role requires proactive problem solving, meticulous record-keeping and the ability to work independently while collaborating with internal teams and external partners.

Responsibilities

• Manage day-to-day office administrative activities to ensure smooth operations.
• Coordinate pantry items, stationery and office supplies.
• Process vendor invoices and track payments to avoid duplicates.
• Liaise with building management and external service providers.
• Coordinate company apartment matters and related support.
• Maintain organised office records and trackers.
• Identify operational issues and ensure resolution.
• Coordinate onboarding arrangements for new employees.
• Manage building access and recruitment coordination.
• Support recruitment activities including interview scheduling.
• Support planning and execution of company events.
• Coordinate event logistics such as venues and catering.
• Manage employee birthday arrangements and related activities.
• Assist with event budgeting and invoicing.
• Maintain event records and attendance.
• Ensure smooth execution from planning to completion.
• Act as point of contact for office administrative requests.
• Monitor outstanding tasks and provide progress updates.
• Identify opportunities to improve workflows.
• Support ad hoc projects and other duties.

Job description

PERSOL Singapore is seeking an organised Office Administrator to support daily operations across admin, HR, and events. You will coordinate office supplies, onboarding, vendor invoices and facilities needs, ensuring smooth workflows and timely communications.

The role requires proactive problem solving, meticulous record-keeping and the ability to work independently while collaborating with internal teams and external partners.