Office Operations & HR Admin Specialist

PERSOL Singapore; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

PERSOL Singapore is seeking an organised Office Admin & Operations Coordinator to manage day-to-day office activities and support HR onboarding and recruitment. You will liaise with vendors and building management, handle invoices, and assist in events and employee engagement initiatives.

The role requires strong attention to detail, proactive problem solving, and the ability to work independently while coordinating with internal teams. Previous admin/HR support experience is preferred.

Qualifications

• Experience in office administration, operations coordination or HR support preferred.
• Excellent attention to detail in invoices, records and scheduling.
• Proactive and forward-thinking, able to anticipate needs and issues.
• Self-motivated, fast learner, able to handle unfamiliar tasks.
• Strong organisational and time-management skills, able to meet deadlines.
• Demonstrates accountability, initiative and ownership.
• Comfortable coordinating with vendors, contractors and internal stakeholders.
• Able to work independently while maintaining teamwork.

Responsibilities

• Office Administration & Operations: manage day-to-day activities for smooth operations.
• Coordinate ordering and replenishment of pantry, stationery and office supplies.
• Process vendor invoices and payment requests; maintain records and payment status.
• Liaise with building management, contractors, cleaners and service providers for maintenance.
• Coordinate apartment matters including cleaning and maintenance as needed.
• Maintain organised office records and trackers using company systems.
• Identify operational issues and follow through to resolution.
• HR Administration & Recruitment Support: onboarding arrangements and access setup.
• Support recruitment activities including interview scheduling and candidate communications.
• Company Events & Employee Engagement: plan and execute events and celebrations.
• Coordinate event logistics: venue, catering, vendors, supplies and setup.
• Manage birthday arrangements, vouchers and related activities; assist with budgeting.
• Maintain event records and attendance lists; handle invoices and quotations.
• Team Support & Coordination: serve as point of contact for admin requests.
• Monitor tasks and provide progress updates; improve workflows and efficiency.
• Support ad hoc projects and other duties as assigned.

Skills

Office administration

Operations coordination

HR support

Attention to detail

Proactive mindset

Time management

Ownership / accountability

Vendor coordination

Independent work, teamwork

Job description

PERSOL Singapore is seeking an organised Office Admin & Operations Coordinator to manage day-to-day office activities and support HR onboarding and recruitment. You will liaise with vendors and building management, handle invoices, and assist in events and employee engagement initiatives.

The role requires strong attention to detail, proactive problem solving, and the ability to work independently while coordinating with internal teams. Previous admin/HR support experience is preferred.