Office & HR Operations Specialist

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

PERSOL Singapore Pte Ltd is seeking an organised office administrator to manage daily operations and support HR onboarding, events and team coordination. The role covers vendor management, record-keeping and process improvements within a dynamic office environment.

You will assist with onboarding, access control, event planning and engagement activities while maintaining accurate documentation and timely communication with stakeholders.

Qualifications

• Prior experience in office administration, operations coordination or HR support is preferred.
• Excellent attention to detail, particularly in handling invoices, records, scheduling and administrative documentation.
• Proactive and forward-thinking, with the ability to anticipate needs, identify potential issues and take appropriate action.
• Self-motivated and a fast learner, able to independently research, understand and manage unfamiliar tasks or processes.
• Strong organisational and time-management skills, with the ability to prioritise multiple assignments and meet deadlines.
• Demonstrates accountability, initiative and a strong sense of ownership.
• Comfortable coordinating with vendors, contractors and internal stakeholders.
• Able to work independently while maintaining effective teamwork and communication.

Responsibilities

• Manage day-to-day office administrative activities to ensure smooth and efficient operations.
• Coordinate the ordering and replenishment of pantry items, stationery, office supplies and other operational necessities.
• Process vendor invoices, submit payment requests, maintain accurate records and track payment status to prevent missed or duplicate payments.
• Liaise with building management, contractors, cleaners and external service providers regarding office maintenance, repairs and operational requirements.
• Coordinate company apartment matters, including cleaning, maintenance and related administrative support when needed.
• Maintain organised office records, documentation and trackers using company systems and shared platforms.
• Proactively identify operational issues, anticipate requirements and follow through until resolution.

Job description

PERSOL Singapore Pte Ltd is seeking an organised office administrator to manage daily operations and support HR onboarding, events and team coordination. The role covers vendor management, record-keeping and process improvements within a dynamic office environment.

You will assist with onboarding, access control, event planning and engagement activities while maintaining accurate documentation and timely communication with stakeholders.