Operations & Facilities Leader (Hands-On)

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 45,000 - 61,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking an Operations & Facilities Coordinator in Singapore to ensure smooth operations and coordinate with HQ, staff and vendors.

You will oversee facilities, safety and regulatory compliance while handling logistics and administrative support. The role requires a Diploma in Business Administration or related field and at least 3 years of experience in factory, warehouse and admin operations.

Qualifications

• Minimum a Diploma in Business Administration, Business Management, Operations Management, Facilities Management, or a related discipline.
• Minimum 3 years of experience in managing factory, warehouse and administrative operations.
• Familiar with production, warehouse and admin operations.
• Knowledge of workplace safety practices related to office, production and warehouse operations.
• Hands-on work on ground and help out in all areas (including assisting with loading & unloading of cargoes, together with other ops colleagues).

Responsibilities

• Coordinate closely with HQ on operational matters and ensure effective implementation of HQ directives and requirements.
• Support company operations by coordinating with relevant departments, vendors and external parties.
• Assist with arrangements for HQ delegates, including accommodation and local transportation.
• Oversee the day-to-day management of company facilities, utilities and workplace conditions to ensure a safe, clean and operational environment.
• Coordinate with landlords, vendors and service providers on maintenance, repairs, tenancy matters and facility-related issues.
• Monitor housekeeping, cleanliness and hygiene standards across the workplace.
• Coordinate with HQ and local logistics partners on container shipments, deliveries and transportation arrangements.
• Liaise with hauliers and vendors to ensure timely container clearance, loading & unloading and movement of goods.
• Monitor vendor deliveries and ensure goods and services are delivered according to agreed requirements.
• Support the preparation and submission of statutory and regulatory requirements, including quarterly GST filings with IRAS.
• Coordinate environmental and regulatory compliance activities, including cooling tower water treatment, water sampling and related submissions to NEA.
• Ensure operational activities are conducted in accordance with applicable regulatory and company requirements.
• Monitor workplace safety standards and support compliance with relevant workplace safety and health requirements.
• Promote good safety practices among employees, contractors and part-time workers.
• Ensure operational areas remain safe, clean and suitable for production activities.
• Manage day-to-day coordination with vendors and service providers to ensure smooth delivery of operational services.
• Coordinate the deployment of part-time workers and ensure proper onboarding, including workplace safety requirements and job responsibilities.
• Monitor service quality and address operational issues with relevant vendors in a timely manner.
• Perform other duties as assigned from time to time.

Education

Diploma in Business Administration

Job description

The Supreme HR Advisory Pte. Ltd. is seeking an Operations & Facilities Coordinator in Singapore to ensure smooth operations and coordinate with HQ, staff and vendors.

You will oversee facilities, safety and regulatory compliance while handling logistics and administrative support. The role requires a Diploma in Business Administration or related field and at least 3 years of experience in factory, warehouse and admin operations.