Operations & Facilities Coordinator

SingHealth Polyclinics; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

SingHealth Polyclinics is seeking a hands-on operations staff to oversee day-to-day premises maintenance and provide administrative support across HQ and clinics. You will coordinate service providers, manage repairs, and ensure safety and compliance in a fast-paced healthcare environment.

The ideal candidate holds a Diploma, is proficient in Microsoft Office, and can work independently with strong organisational and communication skills. 1–2 years in an office setting is preferred.

Qualifications

• Diploma in any discipline, preferably in Business Administration.
• Proficiency in Microsoft Office applications.
• Good written and verbal communication skills.
• Good organisational and time management skills.
• Meticulous in administrative duties.
• Ability to work independently.
• Ability to maintain calendars and schedule appointments.
• 1-2 years working experience in an office environment preferred.

Responsibilities

• Manage service providers (cleaning, pest control, copiers, water dispensers) to maintain service standards.
• Handle maintenance and repair work from requisition to job completion and invoice verification.
• Coordinate M&E tasks with contractors and landlords (electrical, lighting, aircon, CCTV).
• Track licenses and contracts and support inspections for compliance.
• Support access control, card/keys issuance, and secure document storage.
• Oversee dispatch and courier services and optimise delivery workflows.
• Coordinate telephony system with IT vendors for troubleshooting and deployment.
• Prepare mobile allowance submissions and ensure mobile contracts renew timely.
• Support environmental sustainability reporting and NEA WRMS submissions.
• Act as Fire Warden and coordinate annual fire drill with Landlord; maintain safety equipment.
• Serve as department point of contact for admin matters; coordinate meetings and communications.
• Perform other duties as assigned.

Skills

Attention to detail

Time management

Communication

Independent worker

Administrative support

Education

Diploma in Business Administration

Tools

Microsoft Office

Job description

SingHealth Polyclinics is seeking a hands-on operations staff to oversee day-to-day premises maintenance and provide administrative support across HQ and clinics. You will coordinate service providers, manage repairs, and ensure safety and compliance in a fast-paced healthcare environment.

The ideal candidate holds a Diploma, is proficient in Microsoft Office, and can work independently with strong organisational and communication skills. 1–2 years in an office setting is preferred.