Operations & Admin Specialist – Regional Health Systems

Singapore National Eye Centre; Singapore; On-site; SGD 40,000 - 58,000; Part time

Job summary

SORH at SingHealth seeks a Senior/Associate Executive (Contract) to provide administrative, operational and logistical support to the RHS division, working with a Senior Manager or Manager to keep programmes running smoothly.

You will manage day-to-day office functions, coordinate meetings and events, handle invoices and claims, maintain websites, assist GPs with portal login, and support volunteers and data reporting to demonstrate programme outcomes.

Qualifications

• Diploma in any discipline with at least 2 to 3 years of relevant administrative or operational experience.
• Strong organisational and coordination skills, with the ability to manage multiple tasks and deadlines independently.
• Excellent interpersonal and communication skills, with confidence in engaging both internal teams and external stakeholders such as vendors and GPs.
• Meticulous and detail-oriented approach to work, with a positive and resourceful attitude.
• Ability to work with minimal supervision while remaining a collaborative team player.

Responsibilities

• Manage day-to-day office functions such as maintaining office equipment, coordinating with vendors for repairs, and ensuring stationery supplies.
• Handle invoice verification, billing collation, and claims processing to keep administrative workflows on track.
• Coordinate meetings across RHS workgroups, arrange venues and equipment, and distribute minutes in a timely manner.
• Plan and execute events (conferences, talks, retreats, focus groups), manage logistics, liaise with vendors and coordinate refreshments.
• Update RHS websites on intranet and internet; assist GPs by creating accounts on the SingHealth GP Portal and resolve login enquiries.
• Support projects including patient satisfaction surveys, coordinating volunteers, and data reporting for programme outcomes.

Skills

Organisational skills

Coordination

Interpersonal skills

Communication skills

Team collaboration

Education

Diploma

Job description

SORH at SingHealth seeks a Senior/Associate Executive (Contract) to provide administrative, operational and logistical support to the RHS division, working with a Senior Manager or Manager to keep programmes running smoothly.

You will manage day-to-day office functions, coordinate meetings and events, handle invoices and claims, maintain websites, assist GPs with portal login, and support volunteers and data reporting to demonstrate programme outcomes.