Operation Admin

SEASTAR MARINE SUPPLY PTE. LTD.; Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

SEASTAR MARINE SUPPLY PTE. LTD. in Singapore is seeking an Operations Administrator to support daily operations, coordinate between departments, and maintain records in a fast-paced environment.

You will handle documentation, inventory monitoring, vendor communications, and data entry, while helping track KPIs and ensure SOP compliance. This is a hands-on, office-based role with opportunities for process improvement.

Qualifications

• Minimum GCE O/A level or diploma in business administration, logistics or related field.
• Prior administrative or operations support experience preferred.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Strong organizational and communication skills.
• Able to work independently and as part of a team.
• High attention to detail and good time management.

Responsibilities

• Provide administrative support to the operations team and management.
• Prepare and manage operational documents, reports, and records.
• Monitor and maintain inventory, office supplies, and equipment.
• Assist in coordinating logistics, deliveries, and procurement.
• Maintain filing systems (physical and digital) for easy retrieval and compliance.
• Communicate with vendors, suppliers, and internal departments to ensure smooth operations.
• Handle data entry and ensure accuracy of operational databases and spreadsheets.
• Assist with scheduling of meetings, transport, or manpower deployment.
• Support in tracking KPIs, expenses, and operational performance.
• Help enforce company policies, safety standards, and SOPs.

Skills

Organizational skills

Communication skills

Attention to detail

Time management

Team collaboration

Education

Diploma in Business Administration / Logistics

Tools

ERP systems

Inventory management software

Job description

Job Summary:

The Operations Administrator supports the daily operations of the company by handling administrative tasks, coordinating between departments, maintaining records, and ensuring smooth workflow. This role requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic environment.

Key Responsibilities:

• Provide administrative support to the operations team and management.
• Prepare and manage operational documents, reports, and records.
• Monitor and maintain inventory, office supplies, and equipment.
• Assist in coordinating logistics, deliveries, and procurement.
• Maintain filing systems (physical and digital) for easy retrieval and compliance.
• Communicate with vendors, suppliers, and internal departments to ensure smooth operations.
• Handle data entry and ensure accuracy of operational databases and spreadsheets.
• Assist with scheduling of meetings, transport, or manpower deployment.
• Support in tracking KPIs, expenses, and operational performance.
• Help enforce company policies, safety standards, and standard operating procedures (SOPs).

Requirements:

• Minimum GCE 'O'/'A' Level, Diploma or equivalent in Business Administration, Logistics, or related field.
• Prior experience in administrative or operations support is preferred.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Strong organizational and communication skills.
• Able to work independently and as part of a team.
• High attention to detail and good time management.

Preferred Skills (Optional):

• Knowledge of logistics or supply chain workflows
• Experience using ERP or inventory management systems