Operations cum HR

STAG MATCH PRIVATE LIMITED; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A reputable training institute in Singapore is seeking an Operations & HR Executive/Manager to oversee training program logistics and support HR functions. The ideal candidate should have a minimum of 2 years experience in operations or HR roles, strong organizational and communication skills, and be proactive in problem-solving. This position offers opportunities for professional development and contribution to a growing team.

Benefits

Professional development opportunities

Supportive and collaborative environment

Qualifications

• Minimum 2 years of experience in an operations and/or HR administrative role, preferably within a training or education environment.
• Demonstrated ability to work independently, take initiative, and anticipate needs without constant supervision.
• Strong internal motivation to achieve goals and continuously improve.

Responsibilities

• Manage the end-to-end operational aspects of training programs.
• Assist in the end-to-end recruitment process for new hires.
• Maintain accurate records of employee information and training programs.

Skills

Proactive & Independent

Organizational Skills

Communication Skills

Problem-Solving

Attention to Detail

Tech-Savvy

Education

Minimum 2 years in operations and/or HR administrative role

Tools

Microsoft Office Suite

Job description

Overview

We , Stag Match , are seeking a highly motivated, independent, and self-driven Operations & HR Executive/Manager to join our growing team. This dual-role position is critical to ensuring the smooth and efficient running of our training programs while also supporting the human resource needs of our institute. The ideal candidate will be a proactive problem-solver, adept at managing multiple tasks concurrently, and committed to completing all responsibilities with diligence and precision.

Responsibilities

Operations (60%):

• Program & Course Coordination:


• Manage the end-to-end operational aspects of training programs, including scheduling, venue booking (if applicable), material preparation, and logistics.


• Coordinate with trainers, participants, and vendors to ensure seamless program delivery.


• Oversee the maintenance and readiness of training rooms and equipment.


• Manage participant registration, attendance tracking, and feedback collection.


• Administrative Support:


• Maintain accurate records of training programs, participants, and resources.


• Handle general administrative tasks such as filing, data entry, and correspondence.


• Assist in the preparation of reports and presentations related to operational performance.


• Vendor / Stakeholders Management:


• Liaise with external vendors/ Stakeholders for training materials, equipment, and other operational needs.


• Ensure timely procurement and delivery of necessary resources.


• Process Improvement:


• Identify opportunities to streamline operational processes and enhance efficiency.


• Develop and implement best practices for program delivery and administration.

Human Resources (40%):

• Recruitment Support:


• Assist in the end-to-end recruitment process, including posting job advertisements, screening resumes, scheduling interviews, and conducting initial assessments.


• Coordinate onboarding for new hires, ensuring a smooth integration into the institute.


• HR Administration:


• Maintain accurate and up-to-date employee records (e.g., leave applications, personal details).


• Assist with payroll preparation and benefits administration (if applicable).


• Handle general HR inquiries and provide support to employees.


• Employee Engagement:


• Support initiatives aimed at fostering a positive and productive work environment.


• Assist in organizing staff events and activities.


• Policy Adherence:


• Ensure compliance with relevant HR policies and procedures.


• Assist in communicating HR updates and guidelines to staff.

Qualifications & Skills

• Experience: Minimum 2 years of experience in an operations and/or HR administrative role, preferably within a training or education environment.


• Proactive & Independent: Demonstrated ability to work independently, take initiative, and anticipate needs without constant supervision.


• Self-Driven: Strong internal motivation to achieve goals and continuously improve.


• Task Completion: Proven track record of consistently completing tasks accurately and on time, even under pressure.


• Organizational Skills: Excellent organizational and time management skills, with the ability to prioritize and manage multiple tasks effectively.


• Communication Skills: Strong written and verbal communication skills, with the ability to interact professionally with diverse stakeholders.


• Problem-Solving: Resourceful and capable of identifying and resolving operational and HR-related issues efficiently.


• Attention to Detail: Meticulous and thorough in all aspects of work.


• Tech-Savvy: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable with learning new software/systems. Experience with HRIS or training management systems is a plus.


• Adaptability: Ability to thrive in a dynamic, fast-paced environment.


• Team Player: While independent, also able to collaborate effectively with colleagues.

What We Offer

• A challenging and rewarding role in a supportive and collaborative environment.


• Opportunity to contribute to the growth and success of a reputable training institute.


• Professional development and learning opportunities.

Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and explaining why they are a strong fit for this role to [e-mail] & [e-mail] with the subject line "MCF: Application for Operations & HR Executive - [Your Name]".