Operations Assistant

AVNET ASIA PTE LTD; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

AVNET ASIA PTE LTD is seeking a Facilities/Administration support in Singapore. The role involves maintaining safety equipment, coordinating facilities tasks, and performing general admin duties in a 5-day work week located at Changi South.

Responsibilities include stock management, procurement liaison with Finance, onboarding assistance, attendance records, and producing daily/weekly reports. The position requires a minimum of two years of related experience and a high school diploma.

Qualifications

• High School Diploma or equivalent.

Responsibilities

• Maintains safety equipment (e.g., First aid kits, fire extinguishers) and manages general facilities area; notifies Site Manager of safety issues.
• Organizes and stores administrative inventory, manages stock levels, and conducts regular audits.
• Engaged in miscellaneous procurement and liaises with Finance.
• Generates Production Daily/Weekly Report.
• Assists new hires on boarding.
• Manages Employee Attendance Records.
• Performs tasks and other duties including manual tasks as required and/or as directed by Site Manager.
• Other duties as assigned.

Education

High School Diploma or equivalent

Job description

Job Summary:

Provides business support services and assistance requiring occasional discretion and judgment. Coordinates a unique set of processes, projects, and/or services for an assigned area.

Principal Responsibilities:

• Maintains safety equipment (e.g., First aid kits, fire extinguishers) & Manages general facilities area (e.g. water dispenser/lockers). Notify Site Manager immediately of any safety and environmental related issues which put at risk the company objectives, requirements and policies.
• Organizes and stores administrative inventory, manages stock levels, and conducts regular audits.
• Engaged in miscellaneous procurement and liaison with Finance.
• Generates Production Daily/Weely Report
• Assists new hires on boarding
• Manages Employee Attendance Records
• Perform tasks and other duties including manual tasks as required and/or as directed by Site Manager
• Other duties as assigned.

Job Level Specifications:

• Acquired and applies working knowledge of the organization, job, practices and procedures to be proficient in all aspects of job.
• Performs functions semi-routine in nature and recognizes the need for occasional alternative solutions.
• Work is performed independently, with minimal supervision. Able to establish priorities and manage time to complete work.
• Collaboration with other departments or teams may be required to perform role. May frequently respond to requests from others, internally or externally.
• Impact of decisions may affect the department. Errors may result in loss of time, resources and/or customer satisfaction.

Work Experience:

• Typically requires a minimum of two years of related experience.

Education and Certification(s):

• High School Diploma or equivalent

Work location in Changi South. 5 day work week.