Admin Assistant/Officer

AAC Technologies; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

AAC Technologies is seeking an experienced Admin Assistant/Officer to support site administration, facilities management, accommodation, cleaning services and vendor coordination at our Tampines site in Singapore.

You will manage contracts, budgets, and regulatory compliance, supervise cleaning teams, and liaise with vendors to ensure safe, efficient operations while driving cost optimization across facilities and services.

Qualifications

• Diploma in Business Administration, Facilities Management, Operations, or related field.
• Minimum 2 years of administration or facilities management experience in a manufacturing environment.
• Experience managing vendors, contracts, and budgets.

Responsibilities

• Coordinate daily administrative operations to maintain efficient site functionality and support employee and visitor needs
• Manage site documentation, including contracts, records, licenses, and compliance to ensure regulatory adherence
• Oversee employee accommodation by allocating housing, coordinating maintenance, and liaising with vendors to uphold safety and hygiene standards
• Maintain landlord and vendor relationships while managing accommodation budgets to optimize costs and service quality
• Supervise outsourced and internal cleaning teams to ensure factory, office, and common areas meet cleanliness and hygiene standards
• Conduct regular audits and quality checks on cleaning services to promptly resolve facility hygiene and housekeeping issues
• Manage service providers for facilities, cleaning, accommodation, and transportation by negotiating contracts, monitoring KPIs, and ensuring service delivery standards
• Drive cost optimization and operational efficiency through effective vendor and contract management

Skills

Problem-solving

Organizational skills

Communication skills

Vendor management

Education

Diploma in Business Administration / Facilities Management / Operations

Job description

Company Overview

AAC Technologies is a global leader in sensory experience solutions, innovating in acoustics, optics, haptics, sensors, and precision manufacturing. We partner with smart device clients worldwide to create advanced interactive sensory technologies for smartphones, vehicles, VR, AR, and smart homes.

Job Summary

We are seeking an experienced and hands‑on Admin Assistant/Officer to support administrative and general affairs functions within our site. This role ensures smooth day-to-day administration, employee accommodation management, cleaning services, and security vendor coordination.

Responsibilities

• Coordinate daily administrative operations to maintain efficient site functionality and support employee and visitor needs
• Manage site documentation, including contracts, records, licenses, and compliance to ensure regulatory adherence
• Oversee employee accommodation by allocating housing, coordinating maintenance, and liaising with vendors to uphold safety and hygiene standards
• Maintain landlord and vendor relationships while managing accommodation budgets to optimize costs and service quality
• Supervise outsourced and internal cleaning teams to ensure factory, office, and common areas meet cleanliness and hygiene standards
• Conduct regular audits and quality checks on cleaning services to promptly resolve facility hygiene and housekeeping issues
• Manage service providers for facilities, cleaning, accommodation, and transportation by negotiating contracts, monitoring KPIs, and ensuring service delivery standards
• Drive cost optimization and operational efficiency through effective vendor and contract management

Required competencies and certifications

• Diploma in Business Administration, Facilities Management, Operations, or related field
• Minimum 2 years of administration or facilities management experience in a manufacturing environment
• Experience managing vendors, contracts, and budgets

Preferred competencies and qualifications

• Strong problem‑solving skills demonstrated by resolving site operational challenges
• Effective organizational skills to manage multiple administrative and facility‑related tasks simultaneously
• Clear communication skills to coordinate with internal teams, vendors, and stakeholders
• Ability to work efficiently in a fast‑paced manufacturing environment
• Willingness to work in Tampines