OPERATIONS & ADMINISTRATIVE EXECUTIVE

VASANTA BHAVAN VEG RESTAURANT PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Part time

Job summary

VASANTA BHAVAN VEG RESTAURANT PTE. LTD. is seeking an organized on-site Operations and Administrative Support Associate to assist across accounts during service periods and events.

You will coordinate day-to-day service needs, staffing, setup requirements, equipment requests, and procurement tasks, while supporting Account Managers and site teams. In addition, you will manage data trackers, SOPs, vendor communications, and prepare client reviews and internal updates, contributing to cost

Responsibilities

• Provide on-site operational support across accounts as needed, assisting site teams during service periods, events, and busy periods
• Help coordinate day-to-day service requirements including staffing arrangements, setup needs, and equipment requests
• Support catering and event setups across sites when additional manpower or coordination is required
• Assist Account Managers and Unit Managers with operational tasks that require cross-site follow-through
• Assist with receiving and stock-related tasks at sites when required
• Handle sourcing tasks including obtaining quotations, comparing vendors, and coordinating procurement requests across accounts
• Liaise with vendors and suppliers on orders, deliveries, and service matters as directed
• Manage and update data across operational trackers, including client-specific documentations, feedback records, food tasting and food costing exercises.
• Support and maintain SOPs, checklists, and supporting operational documents for all accounts
• Produce PowerPoint presentations for client reviews, internal meetings, and management updates
• Maintain and organize file systems for all account documentation - digital and physical
• Support finance-related tracking tasks including invoice records, expense records, purchase order tracking, and monthly cost review
• Assist in GRN and supplier invoice reconciliation in support of site finance workflows
• Handle general correspondence, scheduling, and coordination tasks as directed by the Account Managers

Job description

Job Description & Requirements

Roles & Responsibilities

A. F&B Operations Support

• Provide on-site operational support across accounts as needed, assisting site teams during service periods, events, and busy periods
• Help coordinate day-to-day service requirements including staffing arrangements, setup needs, and equipment requests
• Support catering and event setups across sites when additional manpower or coordination is required
• Assist Account Managers and Unit Managers with operational tasks that require cross-site follow-through
• Assist with receiving and stock-related tasks at sites when required

B. Administrative Support

• Handle sourcing tasks including obtaining quotations, comparing vendors, and coordinating procurement requests across accounts
• Liaise with vendors and suppliers on orders, deliveries, and service matters as directed
• Manage and update data across operational trackers, including client-specific documentations, feedback records, food tasting and food costing exercises.
• Support and maintain SOPs, checklists, and supporting operational documents for all accounts
• Produce PowerPoint presentations for client reviews, internal meetings, and management updates
• Maintain and organize file systems for all account documentation - digital and physical
• Support finance-related tracking tasks including invoice records, expense records, purchase order tracking, and monthly cost review
• Assist in GRN and supplier invoice reconciliation in support of site finance workflows
• Handle general correspondence, scheduling, and coordination tasks as directed by the Account Managers