Operations & Administrative Coordinator - 6 months contract

PERSOL Singapore; Singapore; On-site; SGD 30,000 - 36,000; Full time

Job summary

PERSOL Singapore is seeking a meticulous administrator to support case administration, records management, and digital workflow initiatives in a public sector environment. The role emphasizes accuracy, documentation control, and organised reporting.

You will coordinate operations, track deployments, and liaise with multiple stakeholders to ensure timely updates and compliance. The position is on-site at Sin Ming Drive, offering structured administration within a public service context.

Qualifications

• Diploma or degree with 1–2 years in administration, operations support, project coordination, records management or related functions.
• Proficient in MS Office applications, particularly Excel, Word and PowerPoint.
• Strong organisational skills with ability to manage multiple tasks and timelines.

Responsibilities

• Maintain case trackers, records and supporting documentation.
• Monitor outstanding action items and provide administrative support for case management activities.
• Manage correspondence, filing systems and document control processes.
• Consolidate and organise information for reporting and operational review purposes.
• Support operational deployments and tracking activities.
• Maintain operational databases and ensure records are accurate and up to date.
• Assist in programme coordination, scheduling and follow-up activities.
• Liaise with internal and external stakeholders on operational matters.
• Support data validation and records management processes.
• Compile statistics, reports and management information for stakeholders.
• Assist with audit preparation and administrative coordination activities.
• Perform other ad-hoc administrative duties as assigned.

Skills

Excel

Word

PowerPoint

Organisational skills

Communication

Education

Diploma or Degree

Job description

We are representing a public sector organisation in Singapore that is seeking a meticulous and organised individual to support operational coordination, case administration, and digital workflow initiatives.

Key Responsibilities

Case Administration & Records Management

• Maintain case trackers, records, and supporting documentation.
• Monitor outstanding action items and provide administrative support for case management activities.
• Manage correspondence, filing systems, and document control processes.
• Consolidate and organise information for reporting and operational review purposes.

Operations & Programme Support

• Support operational deployments and tracking activities.
• Maintain operational databases and ensure records are accurate and up to date.
• Assist in programme coordination, scheduling, and follow-up activities.
• Liaise with internal and external stakeholders on operational matters.

Reporting & Administrative Support

• Support data validation and records management processes.
• Compile statistics, reports, and management information for stakeholders.
• Assist with audit preparation and administrative coordination activities.
• Perform other ad-hoc administrative duties as assigned.

Requirements

• Diploma or Degree holder with 1-2 years of relevant experience in administration, operations support, project coordination, records management, or related functions.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Strong organisational skills with the ability to manage multiple tasks and timelines concurrently.
• Meticulous, detail-oriented, and able to maintain accurate records.
• Good interpersonal and communication skills.
• Ability to work independently while collaborating effectively with multiple stakeholders.
• Experience in records management, data administration, operational support, or government/public sector environments will be an advantage.

Why Join?

• Opportunity to contribute to meaningful public service initiatives.
• Exposure to operations management, stakeholder coordination, and digitalisation projects.
• Collaborative and structured working environment with opportunities to develop administrative and operational expertise.

Working location : Sin Ming Drive

Salary range : $22.00 to $26.00 per hour

We regret to inform that only shortlisted candidates will be contacted.

We regret to inform that only shortlisted candidates will be contacted.

PERSOL Singapore Pte Ltd EA License No. 01C4394 I RCB No. 200007268E EA Reg. No. R1107631