Operations & Administrative Coordinator – 6 months contract

PERSOL; Singapore; On-site; SGD 30,000 - 36,000; Full time

Benefits offered by this job

Public service impact

Digitalisation projects

Structured working environment

Job summary

PERSOL invites applications for an administrative coordination role supporting a Singapore public sector organisation. You will handle case administration, records management, and coordination of operational projects from Sin Ming Drive, with strong data handling and stakeholder liaison requirements.

The role emphasises meticulous record-keeping, multi-tasking across cycles, and proficiency in MS Office. Prior government/public sector experience is a plus, with a structured, collaborative work

Qualifications

• Diploma or Degree holder with 1–2 years of relevant experience in administration, operations support, project coordination, records management, or related functions.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Strong organisational skills with the ability to manage multiple tasks and timelines concurrently.
• Meticulous, detail-oriented, and able to maintain accurate records.
• Good interpersonal and communication skills.

Responsibilities

• Maintain case trackers, records, and supporting documentation.
• Monitor outstanding action items and provide administrative support for case management activities.
• Manage correspondence, filing systems, and document control processes.
• Consolidate and organise information for reporting and operational review purposes.
• Support operational deployments and tracking activities.
• Maintain operational databases and ensure records are accurate and up to date.
• Assist in programme coordination, scheduling, and follow-up activities.
• Liaise with internal and external stakeholders on operational matters.
• Support data validation and records management processes.
• Compile statistics, reports, and management information for stakeholders.
• Assist with audit preparation and administrative coordination activities.

Skills

Organisational skills

Communication skills

Independent worker

Education

Diploma/Degree

Tools

Excel

Word

PowerPoint

Job description

We are representing a public sector organisation in Singapore that is seeking a meticulous and organised individual to support operational coordination, case administration, and digital workflow initiatives.

Key Responsibilities

Case Administration & Records Management

• Maintain case trackers, records, and supporting documentation.
• Monitor outstanding action items and provide administrative support for case management activities.
• Manage correspondence, filing systems, and document control processes.
• Consolidate and organise information for reporting and operational review purposes.

Operations & Programme Support

• Support operational deployments and tracking activities.
• Maintain operational databases and ensure records are accurate and up to date.
• Assist in programme coordination, scheduling, and follow-up activities.
• Liaise with internal and external stakeholders on operational matters.

Reporting & Administrative Support

• Support data validation and records management processes.
• Compile statistics, reports, and management information for stakeholders.
• Assist with audit preparation and administrative coordination activities.
• Perform other ad-hoc administrative duties as assigned.

Requirements

• Diploma or Degree holder with 1-2 years of relevant experience in administration, operations support, project coordination, records management, or related functions.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Strong organisational skills with the ability to manage multiple tasks and timelines concurrently.
• Meticulous, detail-oriented, and able to maintain accurate records.
• Good interpersonal and communication skills.
• Ability to work independently while collaborating effectively with multiple stakeholders.
• Experience in records management, data administration, operational support, or government/public sector environments will be an advantage.

Why Join?

• Opportunity to contribute to meaningful public service initiatives.
• Exposure to operations management, stakeholder coordination, and digitalisation projects.
• Collaborative and structured working environment with opportunities to develop administrative and operational expertise.

Working location : Sin Ming Drive

Salary range : $22.00 to $26.00 per hour