Operations & Administration Manager

AR RAYYAN SG PTE. LTD.; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

AR RAYYAN SG PTE. LTD. is seeking an experienced Administration Manager to supervise daily support operations and streamline procedures across departments. You will lead a team of professionals to ensure efficient administrative tasks and adherence to company policies.

The ideal candidate has strong communication and organizational skills, a track record in office management, and the ability to optimize workflows while managing budgets and resources.

Qualifications

• Proven experience as administration manager.
• Deep knowledge of office management procedures and policies.
• Familiarity with financial and facilities management principles.
• Proficient in MS Office.
• An analytical mind with problem-solving skills.
• Excellent organizational and multitasking abilities.
• A team player with leadership skills.
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure smooth flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Perform any other duties assigned by the director.

Skills

Leadership skills

Team management

Organizational skills

Multitasking abilities

Problem-solving

Communication skills

Ability to work under pressure

Policy compliance

Staff coaching

Budget awareness

Education

BSc/BA in business administration or related field

Tools

MS Office

Job description

AR RAYYAN SG PTE. LTD. is seeking an experienced Administration Manager to supervise daily support operations and streamline procedures across departments. You will lead a team of professionals to ensure efficient administrative tasks and adherence to company policies.

The ideal candidate has strong communication and organizational skills, a track record in office management, and the ability to optimize workflows while managing budgets and resources.