Operations & Administration Lead

SSDM SERVICES & TRADING PTE. LTD.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

SSDM SERVICES & TRADING PTE. LTD. in Singapore is seeking an experienced Administration Manager to supervise daily support operations and plan efficient administrative procedures.

You will lead a team across departments to complete a range of tasks and ensure information flows smoothly while keeping to budgets. The ideal candidate has strong communication, organizational, and leadership skills, and can navigate company policies and regulatory requirements.

Qualifications

• Proven experience as administration manager.
• In-depth understanding of office management procedures and departmental and legal policies.
• Familiarity with financial and facilities management principles.
• Proficient in MS Office.
• An analytical mind with problem-solving skills.
• Excellent organizational and multitasking abilities.
• The ability to work under pressure.
• Availability to work within opening hours (evenings, holidays, weekends).

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Recruit and train personnel and allocate responsibilities and office space.
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Manage schedules and deadlines.
• Monitor inventory of office supplies and the purchasing of new material with budgetary constraints.
• Monitor costs and expenses to assist in budget preparation.
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians).
• Organize and supervise other office activities (recycling, renovations, event planning etc.).
• Ensure operations adhere to policies and regulations.
• Keep abreast with all organizational changes and business developments.
• Perform any other duties assigned by the director.

Skills

Communication skills

Organizational skills

Leadership

Problem-solving

Education

BSc/BA in business administration or relative field

Tools

MS Office

Job description

SSDM SERVICES & TRADING PTE. LTD. in Singapore is seeking an experienced Administration Manager to supervise daily support operations and plan efficient administrative procedures.

You will lead a team across departments to complete a range of tasks and ensure information flows smoothly while keeping to budgets. The ideal candidate has strong communication, organizational, and leadership skills, and can navigate company policies and regulatory requirements.