Operations & Admin Support Specialist

NEWMARIS SHIPPING PTE. LTD.

Singapore

On-site

SGD 30,000 - 45,000

Full time

5 days ago

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Job summary

NEWMARIS SHIPPING PTE. LTD. in Singapore is seeking an organized Administrative Assistant to support the general managers, manage filing systems for operations and finance, and help maintain smooth office workflows.

The role involves document preparation, data entry, filing, and coordinating with senior management and internal stakeholders to ensure timely shipping and administrative tasks are completed efficiently.

Qualifications

Diploma or degree in engineering, business admin, or related field.
Minimum 1 year of relevant experience.
Proficiency in Microsoft Office and XERO.
Strong organizational and time-management skills.
Ability to work under deadlines and communicate with senior management.

Responsibilities

Assist the general manager with administrative tasks to support daily office operations.
Organize and maintain filing systems for Finance documents to ensure easy retrieval and compliance.
Manage operational records filing to support efficient business processes.
Prepare shipping documents, invoices and billings.
Perform data entry, filing, and document scanning.
Maintain and update customer database reports.
Assist superior in shipping operations.
Other admin duties assigned by superior.