Maritime Administration & Operations Lead

INNERGY CONSULTING PTE. LTD.; Singapore; On-site; SGD 40,000 - 67,000; Full time

Job summary

INNERGY CONSULTING PTE. LTD. is seeking an Executive/Senior Executive, Administration for a global shipping company in Singapore. The role involves providing comprehensive administrative support across documentation, finance, logistics, crew and guest coordination, and compliance.

The ideal candidate will have strong administrative experience and exposure to maritime operations, with the ability to organise records, coordinate meetings and liaise with service providers and stakeholders.

Qualifications

• Meticulous and proactive administrative experience
• Exposure to maritime operations preferred
• Strong organisational and record-keeping abilities
• Ability to coordinate travel, logistics and stakeholder communications

Responsibilities

• Maintain and update operational records, statutory documents, insurance policies and certificates.
• Coordinate movement arrangements, operational activities and event participation.
• Process invoices, quotations and expense claims; monitor budgets and procurement timelines.
• Coordinate travel, accommodation, onboarding and related arrangements for crew and guests.
• Monitor regulatory deadlines and assist with safety and compliance documentation and audits.
• Prepare routine updates, reports and monthly status summaries for stakeholders.

Skills

Administrative skills

Documentation

Finance coordination

Logistics coordination

Crew coordination

Guest coordination

Compliance

Job description

INNERGY CONSULTING PTE. LTD. is seeking an Executive/Senior Executive, Administration for a global shipping company in Singapore. The role involves providing comprehensive administrative support across documentation, finance, logistics, crew and guest coordination, and compliance.

The ideal candidate will have strong administrative experience and exposure to maritime operations, with the ability to organise records, coordinate meetings and liaise with service providers and stakeholders.