Administrative Assistant: Office Ops & Travel Support

AVM MARINE SERVICES PTE LTD; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

AVM Marine Services Pte Ltd is seeking an Administrative Assistant to provide essential clerical and operational support in our Singapore office. This role covers calendar management, correspondence handling, filing, and general office duties to ensure smooth daily operations.

You will handle invoices, petty cash, order processing, booking travel, and ad hoc tasks while maintaining an organized work environment and delivering reliable administrative service to staff and visitors.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel) and Adobe PDF.
• Excellent time-management skills with the ability to prioritise tasks.
• Strong verbal and written communication abilities.

Responsibilities

• Issue of invoices
• Issue of petty cash vouchers
• Filing of documents/invoices/purchase orders
• Processing of orders
• Ad hoc tasks assigned by the boss (purchasing air tickets, booking dining facilities, etc)
• Other ad hoc tasks
• Provide clerical and operational support to ensure office efficiency.
• Manage schedules, handling correspondence, filing, organizing meetings, and acting as a point of contact for staff and visitors.

Skills

Attention to detail

Strong communication

Time-management

Tools

Microsoft Office Suite

Adobe Acrobat PDF

Job description

AVM Marine Services Pte Ltd is seeking an Administrative Assistant to provide essential clerical and operational support in our Singapore office. This role covers calendar management, correspondence handling, filing, and general office duties to ensure smooth daily operations.

You will handle invoices, petty cash, order processing, booking travel, and ad hoc tasks while maintaining an organized work environment and delivering reliable administrative service to staff and visitors.