Operations & Admin Specialist – Streamline & Support

EQUE PTE. LTD.; Singapore; On-site; SGD 34,000 - 52,000; Full time

Job summary

EQUE PTE. LTD. is seeking an Operations/Administrative Associate to support daily business activities in Singapore. You will manage correspondence, schedule meetings, and handle enquiries to ensure seamless operations.

You will organize documents, maintain confidential records, and coordinate invoicing and expenses while ensuring compliance with policies. This role offers growth in operations and business strategy within a dynamic team.

Qualifications

• Diploma or higher required.
• Strong analytical and organisational skills.
• Proficiency in spreadsheets and business tools.
• Strong interest in operations and business strategy.

Responsibilities

• Keep daily business operations running seamlessly by managing correspondence, scheduling meetings, and handling enquiries with efficiency
• Prepare, organise, and maintain business documents, reports, and confidential records in full compliance with company policies
• Ensure client records, data entries, and internal databases are accurate and up to date to support smooth operations
• Coordinate client enquiries, appointment bookings, and follow-ups to deliver a consistently professional service experience
• Support regulatory and documentation compliance by ensuring all records meet internal and industry standards at all times
• Assist with invoice processing, expense tracking, and the preparation of clear and accurate financial documentation
• Coordinate meetings end-to-end — from preparing materials and recording minutes through to organising internal events and training
• Keep office operations running smoothly through vendor coordination, supplies management, and cross-team administrative support

Skills

Analytical skills

Organisational skills

Interest in operations

Spreadsheets

Education

Diploma

Tools

Excel

Google Sheets

Job description

EQUE PTE. LTD. is seeking an Operations/Administrative Associate to support daily business activities in Singapore. You will manage correspondence, schedule meetings, and handle enquiries to ensure seamless operations.

You will organize documents, maintain confidential records, and coordinate invoicing and expenses while ensuring compliance with policies. This role offers growth in operations and business strategy within a dynamic team.