Administrative & Operations Support Specialist

Earnest Designer & Project Pte Ltd; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

Earnest Designer & Project Pte Ltd is seeking an organized administrative professional to support day-to-day office operations in Singapore. The role involves managing correspondence, scheduling, data entry, and coordination with stakeholders to ensure smooth operations and effective support for management.

You will handle records, invoicing assistance, and basic accounting tasks while maintaining professional communication with colleagues and external contacts.

Qualifications

• Minimum 1–2 years of administrative experience preferred.
• Proficient in Microsoft Office applications including Word, Excel, and Outlook.
• Strong command of English, both written and spoken, to communicate effectively.
• Organize and manage time efficiently to handle multiple tasks and meet deadlines.
• Perform data entry, filing, documentation, and record keeping with accuracy.
• Communicate and interact effectively with colleagues and external contacts.
• Demonstrate problem-solving and follow-up skills to resolve issues promptly.
• Exhibit a professional attitude, reliability, and responsibility in work conduct.
• Work independently and collaboratively within a team environment.
• Willingness to learn and take on additional responsibilities as required.

Responsibilities

• Manage office correspondence, emails, records, and filing to maintain organized documentation
• Enter data and prepare documents and reports accurately to support business operations
• Schedule appointments and meetings to optimize management and team time
• Handle telephone calls and respond to general enquiries professionally to support communication flow
• Maintain company records and databases to ensure up-to-date and accessible information
• Assist with invoices, purchase orders, and basic administrative accounts tasks as needed to support finance functions
• Coordinate with customers, suppliers, and service providers to facilitate smooth business interactions
• Provide administrative support to management and employees to enhance office efficiency
• Perform other reasonable duties related to the position as assigned to support team needs

Skills

Time management

Communication

Problem-solving

Teamwork

Independence

Learning mindset

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Earnest Designer & Project Pte Ltd is seeking an organized administrative professional to support day-to-day office operations in Singapore. The role involves managing correspondence, scheduling, data entry, and coordination with stakeholders to ensure smooth operations and effective support for management.

You will handle records, invoicing assistance, and basic accounting tasks while maintaining professional communication with colleagues and external contacts.