Operations Admin & Records Coordinator

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD in Singapore is seeking an organized administrative assistant to support data entry, document management, filing, scanning, archiving, and maintenance of operational records.

You will help manage maintenance and servicing documentation, support contract administration, assist with invoicing, timesheet administration, tool and spare parts management, and handle general duties such as reception coverage and mail handling. This role requires accuracy and confidentiality.

Responsibilities

• Provide comprehensive administrative support through data entry, document management, filing, scanning, archiving, and maintenance of operational records.
• Manage maintenance and servicing documentation, including service reports, schedules, preventive maintenance records, and retrieval of documents for internal teams and customers.
• Support contract administration by processing, scanning, filing, and maintaining accurate contract records and related documentation.
• Assist with operational coordination, including invoicing support, timesheet administration, tool and spare parts management, and annual testing documentation.
• Perform general administrative duties such as audit support, reception coverage, mail handling, preparation of correspondence, and other ad-hoc administrative tasks.

Job description

RECRUIT EXPRESS PTE LTD in Singapore is seeking an organized administrative assistant to support data entry, document management, filing, scanning, archiving, and maintenance of operational records.

You will help manage maintenance and servicing documentation, support contract administration, assist with invoicing, timesheet administration, tool and spare parts management, and handle general duties such as reception coverage and mail handling. This role requires accuracy and confidentiality.