Operations Admin Executive

SENSETAC PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

SENSETAC PTE. LTD. in Singapore is seeking an organised administrator to support import/export operations, production planning, and logistics coordination. You will maintain records, liaise with customs and freight forwarders, and keep stakeholders updated on shipment status.

This role requires 2-4 years in admin/ops, a diploma or Higher NITEC, proficiency with Microsoft Office and SAP, and a detail-oriented, independent work style in a fast-paced aromatic environment.

Qualifications

• 2-4 years of experience in administration, operations coordination, shipping, or manufacturing environments.
• Higher NITEC / Diploma qualification.
• Knowledge of import/export procedures and shipping documentation is preferred.
• Proficient in Microsoft Office applications. Prior experience with SAP system an advantage
• Strong organizational, communication, and multitasking skills.
• Meticulous, responsible, and able to work independently
• Comfortable working in a strong, aromatic environment

Responsibilities

• Perform general administrative duties.
• Manage and maintain accurate records and documentation for import/export operations, including customs declarations, shipping manifests, and compliance paperwork
• Process and coordinate customs documentation, liaising with customs authorities and freight forwarders to ensure timely clearance of goods
• Assist in production planning, operations coordination, and reporting activities.
• Support the coordination of inbound and outbound shipments, tracking goods and updating stakeholders on status and delivery timelines
• Maintain and update systems and databases with accurate shipping and logistics information
• Communicate with internal teams, clients, customs brokers and logistics partners to resolve operational issues and ensure smooth workflows
• Support the preparation of audit documentation and assist with regulatory inspections when required
• Other ad-hoc duties as assigned

Skills

Organizational skills

Communication skills

Multitasking

Education

Higher NITEC / Diploma

Tools

Microsoft Office

SAP

Job description

Sensetac crafts sensory experiences that elevate food, beverage, and wellness products across global markets. Our mission is to blend science and creativity to deliver bold, authentic, and market-ready flavour solutions.

Job Description

• Perform general administrative duties
• Manage and maintain accurate records and documentation for import/export operations, including customs declarations, shipping manifests, and compliance paperwork
• Process and coordinate customs documentation, liaising with customs authorities and freight forwarders to ensure timely clearance of goods
• Assist in production planning, operations coordination, and reporting activities.
• Support the coordination of inbound and outbound shipments, tracking goods and updating stakeholders on status and delivery timelines
• Maintain and update systems and databases with accurate shipping and logistics information
• Communicate with internal teams, clients, customs brokers and logistics partners to resolve operational issues and ensure smooth workflows
• Support the preparation of audit documentation and assist with regulatory inspections when required
• Other ad-hoc duties as assigned

Requirements

• 2-4 years of experience in administration, operations coordination, shipping, or manufacturing environments.
• Possess a Higher NITEC / Diploma qualification
• Knowledge of import/export procedures and shipping documentation is preferred.
• Proficient in Microsoft Office applications. Prior experience with SAP system an advantage
• Strong organizational, communication, and multitasking skills.
• Meticulous, responsible, and able to work independently
• Comfortable working in a strong, aromatic environment